AI-powered Zoom Docs comes to Zoom Workplace: All you need to know

Zoom Docs debuts on Zoom Workplace

Video conferencing software maker Zoom Video Communications has launched Zoom Docs, its first AI-first Zoom Workplace product with “generative AI built in from the ground up”. Zoom Docs is powered by Zoom AI Companion, the company’s generative AI assistant.

Zoom Docs with AI Companion is included with all paid Zoom Workplace plans. Without AI Companion, Basic users can create up to 10 shared docs and unlimited personal docs but only Zoom Workplace Pro, Business, or Enterprise plan users can access the AI Companion capabilities across Zoom Workplace, including Docs.

Account owners and admins may enable or disable AI Companion for Zoom Docs.

Zoom Docs: Availability

Zoom Docs is now available for Zoom Workplace app, version 6.1.6 or later, which can be downloaded from the Zoom website. Zoom users can also access Zoom Docs from the Docs web homepage or the Zoom Web App.

Zoom Docs: Features

Zoom claims that with AI Companion, Zoom Docs can transform meeting content into meaningful documents, centralising meeting summaries with meeting docs and facilitating co-editing on docs within meetings.

Whether creating content, business proposals, or reports, AI Companion for Zoom Docs makes content generation, revision, summarisation and translation easy for global teams, says Zoom.

As per the California-based video calling app maker, Zoom Docs can help with time-saving templates for project briefs and tracking for a variety of use cases like product launches, marketing campaigns, and event management, consolidating project-related materials, and improving visibility across progress tracking, status updates and timelines.

Zoom users can build robust wikis for a single source of information.

According to Zoom, users can turn AI Companion meeting summaries into easily editable docs, freeing up time spent on note-taking and manually copying notes into a shared document with templates for one-on-ones, stand-up meetings, brainstorming, project updates, discussions, Q&As, customer success, user feedback and more.

Users can generate content based on AI Companion meeting transcripts. They can use custom or preset commands or queries with AI Companion to further create and revise content.

With the Zoom AI Companion, users can revise and summarise content such as articles, plans, and outlines, change tone and style, catch grammatical and spelling errors and translate content into nine languages (with support for additional languages planned) for multilingual teams.

Zoom users can start and schedule meetings from a Zoom Doc to connect with colleagues and quickly streamline workflows.

Users can create, share, and co-edit docs during meetings. Meeting attendees can follow along with the presenter, co-edit and comment on the doc in real time without leaving the meeting window. Attendees on mobile devices can view in-meeting doc collaboration without signing in.
Zoom users can also create an editable and shareable doc that includes relevant meeting information from a meeting in a customizable format.

Users can streamline permission sharing to reduce time spent granting access to docs with bulk permission settings for meeting attendees, and the ability to grant temporary access to meeting attendees to collaborate during the meeting. They can share Zoom Docs in Team Chat channels and with individuals in specific chats directly from Zoom Docs.

Zoom users can share docs across Zoom Workplace via Zoom Team Chat or Zoom Mail, or invite colleagues to collaborate live in Zoom Meetings to streamline editing. They can customize docs with content blocks for texts, tables, images, charts, and more to help increase efficiency and reduce information management across multiple apps.

Users can add data tables for team collaboration and planning to track assignments and projects. Also, they can add checklists, images, videos, and callouts to make the doc more engaging.

They can embed content from across Zoom Workplace and third parties like Zoom Whiteboard, Google Drive, Figma, X, and YouTube to make information centrally accessible and check on the progress using tables, checklists, and trackers for activities, due dates, status, and assigned owners, with various views like Kanban boards, calendars and galleries.

Up to 100 users can edit concurrently in a single Zoom Doc, and tag teammates in edits and comments. Users can quickly add, remove, and change permissions for internal teammates and external users.