Kokuyo Camlin Limited has announced that its 78th Annual General Meeting (AGM) will be held on Friday, August 8, 2025, at 10:00 a.m. (IST). The meeting will be conducted virtually through Video Conferencing (VC) and Other Audio Visual Means (OAVM), in compliance with the latest circulars issued by the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI).
| Particulars | Details |
|---|---|
| Meeting Type | 78th Annual General Meeting (AGM) |
| Date | August 8, 2025 |
| Time | 10:00 a.m. (IST) |
| Mode | Video Conferencing (VC) / Other Audio Visual Means (OAVM) |
| Notice Publication Date | July 9, 2025 |
Key Decisions and Meeting Format
The decision to hold the 78th AGM virtually underscores Kokuyo Camlin's commitment to adhering to regulatory guidelines, particularly those related to conducting general meetings during the current environment. The virtual format allows shareholders to participate remotely, ensuring broader accessibility while maintaining compliance with the Companies Act, 2013, read with various MCA and SEBI circulars. The primary agenda for the AGM is to transact the business as set out in the Notice of the AGM.
Shareholder Participation and E-voting
In line with the virtual meeting format, the Notice of the AGM along with the Annual Report for the financial year 2024-2025 will be sent electronically. This electronic dispatch will be limited to members who have registered their email addresses with the Company's Registrar & Transfer Agent (RTA) and their respective depository participants. For members whose email addresses are not registered, a letter containing the weblink to access the Annual Report will be sent.
Shareholders can attend the AGM exclusively through the VC/OAVM facility and view the live proceedings via www.evoting.nsdl.com. The instructions for joining the AGM are detailed in the Notice. Importantly, members attending the AGM through VC/OAVM will be counted for the purpose of quorum under Section 103 of the Companies Act, 2013.
To facilitate democratic participation, Kokuyo Camlin is providing a remote e-voting facility for members to cast their votes on the business outlined in the Notice. Detailed procedures for remote e-voting are available in the Notice and on the company's website, www.kokuyocamlin.com. Members who have not registered their email addresses can generate login credentials by following the instructions provided in the Notice. Furthermore, members who do not cast their votes through remote e-voting will have the option to vote through an electronic voting system available during the AGM itself.
Important Updates for Shareholders
The company has urged members whose email addresses or complete bank account details are not registered or updated to do so promptly. For shareholders holding shares in dematerialized (demat) form, updates can be made by contacting their respective Depository Participants. For those holding shares in physical form, updates can be registered with MUFG intime India Private Limited, the RTA, by submitting a duly filled and signed Investor Request Form (ISR-1) along with self-attested ID and address proofs. Form ISR-1 can be downloaded from the RTA's website.
In a significant development for investors, Kokuyo Camlin has also highlighted a special window for the re-lodgement of transfer deeds. In accordance with SEBI Circular No. SEBI/HO/MIRSD/MIRSD-Pod/P/CIR/2025/97 dated July 2, 2025, this window is open for a period of six months, from July 7, 2025, to January 6, 2026. This initiative is designed to benefit investors whose transfer deeds, originally submitted prior to the April 1, 2019, deadline, were rejected, returned, or not processed due to documentation deficiencies or other reasons. Shareholders are encouraged to utilize this opportunity to re-lodge their transfer deeds.
Regulatory Compliance
The announcement and the procedures outlined are in strict compliance with the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and various circulars issued by the Ministry of Corporate Affairs and SEBI. This includes Circular No. 9/2024 dated September 19, 2024, from the MCA, and Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated October 3, 2024, from SEBI, among others. The company emphasizes that this notice is issued for the information and benefit of all its members.
