An exempted organisation is the one which administers the provident fund of its employees by their own private PF trust rather than depositing it directly with the Employees' Provident Fund Organisation (EPFO). An un-exempted organisation makes all PF contributions directly to EPFO. When a worker shifts employment from an exempted organisation to an un-exempted organisation, the provident fund built up in the trust will have to be shifted to the new EPFO account so that the record of service and contribution continues to be associated with the same Universal Account Number (UAN).
Role of Form 13 in PF transfer
Form 13 is the form of record to be used in transferring PF balances from the old employer to the new employer. It ensures safe transfer of the employee's and employer's contribution as well as the accrued interest in the new PF account. Where the old employer was an exempted organisation, a signed hard copy of Form 13 has to be filed with the PF trust at the time of transfer.
Step-by-step procedure to transfer PF
Start by logging in to the EPFO Member Portal with your UAN and password. Ensure that your KYC details like Aadhaar, PAN, and bank account are up to date and approved prior to proceeding with the transfer. Ensure that both your previous and current employer details are visible under the Service History section.
Then proceed to the Online Services tab and choose One Member – One EPF Account (Transfer Request). You need to choose the details of the former employer, which will have the exempted PF trust.
Once the request is submitted online, download the completed Form 13 from the website. Get it signed and then send the hard copy to the former employer's PF trust for acceptance and verification. This is compulsory in case of transfer from exempted organisations.
When the trust confirms and sanctions your transfer request, a process that may be monitored through the Track Claim Status option on the EPFO portal, your PF balance from the trust gets credited to your EPFO account with the new employer.
Confirming your KYC details and having your UAN active before initiating the transfer avoids unnecessary delays. Adhering to these steps in the proper manner ensures easy transfer of your PF balance while maintaining your service record.
FAQs
How long does it take to transfer PF from an exempted organisation to an un-exempted one?
This process takes two to three months once the trust confirms and completes the request for transfer.
Does Form 13 needs to be given in hard copy?
Yes, in the case of transfer of PF from an exempted organisation, you have to provide a signed hard copy of Form 13 to the previous employer's PF trust.
Will the UAN be changed when one switches organisations?
No, UAN will not be changed. However, the new organisation will allocate a new PF account number with current UAN.
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