The Ministry of Corporate Affairs (MCA) has taken a Green Initiative
in the Corporate Governance by allowing paperless compliances by the
Companies and has issued circular no. 17/2011 dated 21th April, 2011
and circular no. 18/2011 dated 29th April, 2011 allowing service of
documents to shareholders through electronic mode by the Companies.
Your Company proposes to send documents such as Notice of the Annual
General Meeting, Audited Financial Statements, Directors'' Report,
Auditors'' Report, etc., and other future communications through
electronic mode to the Shareholders whose e-mail addresses are
available in the records of the Depository.
In view of above, shareholders are requested to register their e-mail
address with the Company/RTA/ Depository by sending a request on or
before 23rd September, 2011 either to the registered office of the
Company or at e-mail address firstname.lastname@example.org quoting full details
of your DP ID, Client ID and name of sole/joint holder or with the
concerned depository. You are also requested to keep your email address
updated with the Company or concerned depository from time to time. Any
shareholder who has not registered e-mail address, the service of
documents will be affected by modes of service as provided under
section 53 of the Companies Act, 1956.
Please note that you will be entitled to be furnished, free of cost,
with a copy of the Balance Sheet of the Company
Report etc. and other communications in physical form, upon receipt of
a requisition, any time, from you as a
Member of the Company. This request for a physical copy may please be
sent either to the registered office of the company or at the email id
email@example.com quoting full details of your Folio No./DP ID,
Client ID and name of sole/joint holder.
The above referred documents will also be available on the website of
the Company at www.suryaamba.com from time to time. The copies of the
documents as required under section 219 of the Companies Act, 1956 will
also be available for inspection at the registered office of the
Company during office hours.
We are sure, that you would appreciate this initiative of Ministry of
Corporate Affairs and will whole-heartedly support the same.
In Case of Shareholding in Dematerialized form, you may send your
e-mail id to the: Depository Participant with whom your Demat Account
In Case Shareholding is in Physical Mode, please send to:
M/s. Sathguru Management Consultants Private Limited Plot No. 15, Hindi
Nagar, Panjagutta, Hyderabad-500 034.
For Suryaamba Spinning Mills Limited
(Virender Kumar Agarwal)