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Panchmahal Steels Ltd.

BSE: 513511 | NSE: PANCHMSTEL | Series: | ISIN: INE798F01010 | SECTOR: Steel - Medium & Small

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Annual Report

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Director’s Report

The Company''s Directors are pleased to present the 42nd Annual Report of the Company together with the Statement of Audited Accounts for the Financial Year ended 31st March, 2015. FINANCIAL RESULTS (Rs. in crores) Particulars Year ended Year ended 31.03.2015 31.03.2014 Revenue from Operations 390.61 326.92 Operating Expenses 380.06 316.28 Operating Profit before Interest, Tax, Depreciation & Amortization 10.55 10.64 Depreciation & Amortization Expense 8.65 6.85 Finance Costs 10.66 9.34 Other Income 1.05 0.99 Profit/(Loss) before Exceptional & Extraordinary Items and Tax (7.71) (4.56) Exceptional & Extraordinary Items 2.10 1.60 Profit/(Loss) before Tax (5.61) (2.96) Tax Expense (including Deferred Tax) (2.07) (1.13) Profit/(Loss) after Tax (3.53) (1.82) Balance brought forward from the previous year 37.12 39.05 Balance available for appropriation 33.59 37.23 Appropriations: Adjustment relating to Fixed Assets 0.79 -- Compensation in lieu of Dividend -- 0.11 Balance carried to Balance Sheet 32.80 37.12 TRANSFER TO RESERVES No amount has been transferred to the Reserves in view of losses incurred during the year under review, STATE OF COMPANY AFFAIRS/REVIEW OF OPERATIONS The sales and other income of the Company is Rs.391.66 crores as against Rs.327.91 crores in the previous year. The operating profit is Rs.10.55 crores as compared to Rs.10.64 crores in the previous year. The Stainless Steel industry is passing through a challenging time on account of the global recessionary trends and volatility in all commodity prices, resulting into lower realisations as compared to input costs. The Company continues improve its operating efficiencies and look forward to improve the performance as the economic climate gets positive. There were no material changes and commitments affecting the financial position of the Company which occurred between the end of the financial year to which this financial statements relate and the date of this Report. DIVIDEND The Directors do not recommend any dividend for the year ended 31st March, 2015 SHARE CAPITAL The paid-up Equity Share Capital of your Company as on March 31, 2015 was Rs.19.08 crores. The Company has not issued shares with differential voting rights/Bonus Shares nor has granted stock options/sweat equity and has not bought back any of its securities during the year under review. FIXED DEPOSITS The Company has not accepted or renewed any deposits during the year. There are no outstanding and overdue deposits as at 31st March, 2015. DIRECTORS'' RESPONSIBILITY STATEMENT Your Directors affirm that the audited accounts containing financial statements for the financial year 2014-15 are in full conformity with the requirements of the Companies Act, 2013. They believe that the financial statements reflect fairly, the form and substances of transactions carried out during the year and reasonably present the Company''s financial condition and results of operations. These statements are audited by the statutory auditors M/s JRS Patel & Co., Chartered Accountants, Vadodara. Your Directors further confirm that: a) in the preparation of the annual accounts for the year ended March 31, 2015, the applicable accounting standards read with requirements set out under Schedule III to the Act, have been followed and there are no material departures from the same; b) they have selected such accounting policies and applied them consistently and made judgements and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company as at March 31, 2015 and of the profit of the Company for the year ended on that date; c) they have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Act for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities; d) they have prepared the annual accounts on a ''going concern'' basis; e) they have laid down internal financial controls to be followed by the Company and that such internal financial controls are adequate and are operating effectively; and f) they have devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems are adequate and operating effectively. CORPORATE GOVERNANCE REPORT AND MANAGEMENT''S DISCUSSION AND ANALYSIS The Company is committed to maintain the highest standards of corporate governance and adhere to the corporate governance requirements set out by SEBI. As per Clause 49 of the Listing Agreement with the Stock Exchanges, the Corporate Governance Report, Management Discussion and Analysis and the Auditor''s Certificate regarding compliance of conditions of Corporate Governance are attached separately and form part of the Annual Report. A Certificate of the CEO and CFO of the Company in terms of sub-clause IX of Clause 49 of Equity Listing Agreement, inter alia, confirming the correctness of the financial statements and cash flow statements, adequacy of the internal control measures and reporting of matters to the Audit Committee, is also annexed. CORPORATE SOCIAL RESPONSIBILITY The provisions of Section 135 of the Companies Act, 2013 with regard to corporate social responsibility are not applicable to the Company in view of losses incurred by the Company during two preceding financial years. The Corporate Social Responsibility Policy and the Committee shall be framed and constituted as and when required. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS Your company has not directly or indirectly: a) given any loan to any person or other body corporate other than usual advances envisaged in a contract of supply of materials if any, b) given any guarantee or provide security in connection with a loan to any other body corporate or person; and c) acquired by way of subscription purchase or otherwise, the securities of any other body corporate exceeding sixty percent, of its paid-up share capital, free reserve and securities premium account or one hundred percent of its free reserves and securities premium account whichever is more. CONTRACTS AND ARRANGEMENTS WITH RELATED PARTIES There were no related party transactions entered into during the financial year under section 188 of Companies Act, 2013. DIRECTORS AND KEY MANAGERIAL PERSONNEL Changes in Directors and Key Management Personnel The Board of Directors have re-appointed Mr. Hanish Malhotra as Director (Marketing) w.e.f. 1st February, 2015 for a period of 3 years and Mr. Ashok Malhotra as Managing Director of the Company w.e.f. 1st April, 2015 for a period of 3 years. The re-appointments are subject to the approval of members at the ensuing Annual General Meeting. The Board of Directors have also appointed Ms. Suchita Shah as an Additional Director w.e.f. 31st March, 2015, to hold office up to the date of forthcoming Annual General Meeting. Ms. Suchita Shah offers herself to be appointed as the Non-Independent and Non-Executive Director of your Company liable to retire by rotation. Her appointment is proposed to be regularized in the ensuing Annual General Meeting. In accordance with the applicable provisions of the Companies Act, 2013 and Rules made there under, Mr. Pradeep Sharma and Mr. Hanish Malhotra retires by rotation at the forthcoming Annual General Meeting and being eligible offer themselves for re-appointment. Pursuant to Section 203 of the Companies Act, 2013, Mr. Pradip H. Gupta, Vice- President (Finance) of the Company has been designated as Chief Financial Officer of the Company w.e.f. 14th November, 2014. The Company already has Mr. Ashok Malhotra, Managing Director and Mr. Deepak Nagar, GM (Legal) & Company Secretary as the other Key Managerial Personnel of the Company. The details of training and familiarization programmes and Annual Board Evaluation process for Directors have been provided under the Corporate Governance Report. The policy on Director''s appointment and remuneration including criteria for determining qualifications, positive attributes, independence of Director, and also remuneration for Key Managerial Personnel and other employees forms part of Corporate Governance Report of this Annual Report. Declaration by Independent Directors All Independent Directors have given declarations that they meet the criteria of independence as laid down under Section 149(6) of the Companies Act, 2013 and Clause 49 of the Listing Agreement. Number of Meetings of the Board of Directors and Audit Committee During the year 5 (five) Board Meetings, 1 (one) Independent Directors'' meeting and 4 (four) Audit Committee Meetings were convened and held, the details of which are given in the Corporate Governance Report. The intervening gap between the Meetings was within the period prescribed under the Companies Act, 2013. AUDITORS AND AUDITORS'' REPORT Statutory Auditors M/s. JRS Patel & Co., Chartered Accountants, Vadodara were appointed as Statutory Auditors of your Company at the last Annual General Meeting held on 30th September, 2014 for a term of three consecutive years. As per the provisions of Section 139 of the Companies Act, 2013, the appointment of Auditors is required to be ratified by Members at every Annual General Meeting. The Report given by the Auditors on the financial statements of the Company is part of the Annual Report. There has been no qualification, reservation, adverse remark or disclaimer given by the Auditors in their Report and hence, do not call for any comments under Section 134(3)(f) of the Companies Act, 2013. Internal Auditors Your Company has appointed M/s. Saurabh Shah & Co., Chartered Accountants, Vadodara as Internal Auditors to carry out the Internal Audit of various operational areas of the Company. Cost Auditors M/s. Kiran J. Mehta & Co., Cost Accountants, Ahmedabad, the Cost Auditors of the Company carried out the audit of cost records for steel Plant of the Company during the year. The Board of Directors have appointed M/s. Kiran J. Mehta & Co., Cost Accountants for the financial year 2015-16. The Cost Audit Report for the Financial Year 2013-14 was filed with the Ministry of Corporate Affairs on September 11, 2014. Secretarial Auditor During the year, Secretarial Audit was carried out by M/s Niraj Trivedi, Practising Company Secretary, Vadodara, the Secretarial Auditor of the Company for the financial year 2014-15. There were no qualifications, reservation or adverse remarks given by Secretarial Auditors of the Company. The Secretarial Audit Report is appended as Annexure-A to this Report. EXTRACT OF ANNUAL RETURN The extract of annual return in Form MGT 9 as required under Section 92(3) and Rule 12 of the Companies (Management and Administration) Rules, 2014 is appended as Annexure-B to this Report. AUDIT COMMITTEE During the year, the Board has accepted all recommendations of Audit Committee and accordingly no disclosure is required to be made in respect of non-acceptance of the recommendation of the Audit Committee by the Board. VIGIL MECHANISM/WHISTLE BLOWER POLICY The Company has a vigil mechanism named Whistle Blower Policy to deal with instances of fraud and mismanagement, if any. The details of the Whistle Blower Policy is explained in the Corporate Governance Report and also posted on the website of the Company. RISK MANAGEMENT POLICY Your Company has formed the Risk Management Policy in accordance with the requirements of Clause 49 of the Listing Agreement. The Policy ensures appropriate risk management within its systems and culture. The Board of Directors and the Audit Committee of the Company periodically reviews the Risk Management Policy of the Company. At present the Company has not identified any element of risk which may threaten the existence of the Company. INTERNAL CONTROL SYSTEMS AND THEIR ADEQUACY The Company has an Internal Control System, commensurate with the size, scale and complexity of its operations. These systems are routinely tested by Statutory as well as Internal Auditors. Significant audit observations, if any and follow up actions thereon are reported to the Audit Committee. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION & FOREIGN EXCHNAGE EARNINGS & OUTGO The information on conservation of energy, technology absorption and foreign exchange earnings and outgo stipulated under Section 134(3)(m) of the Companies Act, 2013 read with Rule, 8 of The Companies (Accounts) Rules, 2014, is annexed herewith as Annexure-C to this Report. PARTICULARS OF EMPLOYEES AND RELATED DISCLOSURES In terms of the provisions of Section 197(12) of the Act read with Rules 5(2) and 5(3) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, a statement showing the names and other particulars of the employees drawing remuneration in excess of the limits set out in the said rules is annexed as Annexure-D to this Report. Disclosures pertaining to remuneration and other details as required under Section 197(12) of the Act read with Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 are annexed as Annexure-E to this Report. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS There are no significant material orders passed by the Regulators /Courts which would impact the going concern status of the Company and its future operations. SUBSIDIARY, JOINT VENTURES OR ASSOCIATE COMPANY Your Company does not have any subsidiary, joint venture or associate Company. DISCLOSURE AS PER SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013 The Company has zero tolerance for sexual harassment at workplace and has adopted a policy against sexual harassment in line with the provisions of Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and the rules framed there under. During the financial year 2014-15, the company has not received any complaints on sexual harassment and hence no complaints remain pending as of 31 March, 2015. APPRECIATION Your Directors thank the Banks, Financial Institutions, Shareholders, Customers and Suppliers for their co-operation and support to the Company. The Directors express their sincere appreciation for the dedication and commitment of all its employees. For and on behalf of the Board of Directors Place : Vadodara Ashok Malhotra Date : 5th August, 2015 Chairman & Managing Director

Director’s Report