I. Accounting Convention
The financial statements have been prepared in accordance with
applicable accounting standards in India notified under Section 211
(3C) of the Companies Act, 1956. Financial statements have also been
prepared in accordance with relevant presentation requirements of the
Companies Act, 1956 of India
II. Basis of Accounting :
The financial statements are prepared under the historical cost
convention on an accrual basis.
III. Use of Estimates :
The preparation of financial statements in conformity with generally
accepted accounting principles (GAAP) requires management to make
estimates and assumptions that affect the reported amounts of assets
and liabilities and the disclosure of contingent liabilities at the
date of the financial statements and the reported amounts of revenues
and expenses during the year. Actual results could differ from those
estimates. Any revision to accounting estimates is recognised
prospectively in current and future periods
IV. Fixed Assets and Depreciation :
Fixed Assets are stated at cost of acquisition or construction less
accumulated depreciation. Cost comprises of the purchase price,
incidental expenses, erection/commissioning expenses and financial
charges upto the date the fixed asset is ready for its intended use
The Company provides depreciation on fixed assets on the straight-line
method at the rates specified in Schedule XIV to the Companies Act,
1956 on a pro-rata basis from the month in which the asset is put to
use, except as stated below.
- Leasehold improvements are depreciated at the rate of 20% per annum
or over the period of lease if less than five years
- Assets situated at employees residence are depreciated at the rate
of 33.33% per annum
- Vehicles are depreciated at the rate of 12% per annum from April,
2003
An asset is treated as impaired when the carrying cost of assets
exceeds its recoverable value. An impairment loss is charged to the
Profit & Loss Account in the year in which an asset is identified as
impaired. The impairment loss recognised in prior accounting period is
reversed if there has been a change in the estimate of recoverable
amount.
V. Intangible Assets and Amortization thereof :
intangible assets comprise new product development expenses and
computer software and are stated at cost less accumulated amortization
and impairment losses, if any.
Product development costs incurred including technical fees paid to
collaborator for the development of new products for which letters of
intent have been received from customers are accumulated and recognised
as intangible assets (included under fixed assets) and are amortised
over a period of six years. Un-amortized products development fee in
respect of models discontinued during the year is fully charged off in
Profit & Loss Account.
Software, which is not an integral part of the related computer
hardware is classified as an intangible asset and is being amortised
over a period of 72 months, being the estimated useful life.
Amortization expenses is charged on a pro-rata basis for assets
purchased during the year. The appropriateness of the amortization
period and the amortization method is reviewed at each financial year
end.
VI. Leases :
Operating Lease :
Lease arrangements, where the risks and rewards incidental to ownership
of an asset substantially vest with the lessor, are recognised as
operating lease.
Operating lease payments are recognised as an expense in the Profit &
Loss Account on a straight line basis over the lease term.
VII. Investments :
Long term investments are valued at their acquisition cost. Provision
for diminution, other than temporary, is made wherever necessary.
VIII. Inventory Valuation :
a) Stores and spare parts are valued at lower of weighted average cost
and net realisable value
b) All tools (including loose tools) are written off over their useful
life and un-issued tools are valued at lower of weighted average cost
and market value
c) Raw materials, Components and Work-in-Process are valued at lower of
weighted average cost and net realisable value
d) Finished Goods are valued at lower of weighted average cost and net
realisable value
Finished Goods and Work in Process include costs of conversion and
other costs incurred in bringing the inventories to their present
location and condition
IX. Foreign Currency Transactions :
Foreign currency transactions are recorded on the basis of average of
the exchange rates in force during the relevant week of each month.
Gains and losses resulting from the settlement of such transactions and
from the translation of monetary assets and liabilities denominated in
foreign currencies are recognised in the Profit & Loss Account. In case
of transaction covered by forward contracts, the difference between the
contract rate and exchange rate prevailing on the date of transaction
is charged to Profit & Loss Account, proportionately over the contract
period All assets and liabilities denominated in foreign currency are
restated at relevant year end rates
X. Excise :
Excise duty on finished goods manufactured is accounted on the basis of
production of goods XI . Research & Development :
a) Capital Expenditure for Research & Development is capitalised in the
year of installation
b) Revenue expenses incurred for Research & Development for existing
products are charged to Profit & Loss Account of the year.
XII. Income :
1) Revenue recognition - Revenue from domestic and export sales are
recognised on transfer of all significant risks and rewards or
ownership to the buyer, which generally coincides with dispatch of
goods from factory / port respectively.
2) Price escalation claims from customers and discounts from suppliers
are accounted in the year under audit, only if they are settled with
the customers and suppliers respectively up to the date of finalisation
of accounts.
3) Dividend on investment is accounted in the year in which it is
declared
4) All export benefits are recognised as income when there is
substantial certainty as to their realisability e.g.
a) DEPB license and FPS are recognized as income on the relevant
application being filed
b) Duty draw back is accounted in the year of export.
XIII. Expenses :
a) Discounts to customers and price escalation to suppliers to the
extent not settled at the Balance Sheet date are accounted on the basis
of reasonable estimates made after considering negotiations with
vendors/customers.
b) Jigs and fixtures costing less than Rs. 5,000/- each are written off
in the year of purchase
c) Goods received are accounted as purchases on satisfactory completion
of inspection.
XIV. Borrowing Cost :
Borrowing costs on loans relatable to qualifying assets are capitalized
to the extent incurred prior to these assets being put to use. Other
borrowing costs are written off in the year to which they pertain.
XV. Employees Benefits :
Provident Fund
Contributions to defined contribution schemes such as Provident Fund,
etc. are charged to the Profit & Loss account as incurred. In respect
of certain employees, Provident Fund contributions are made to a Trust
administered by the Company. The interest rate payable to the members
of the Trust shall not be lower than the statutory rate of interest
declared by the Central Government under the Employees Provident Funds
and Miscellaneous Provisions Act, 1952 and shortfall, if any, shall be
made good by the Company. The remaining contributions are made to a
government administered Provident Fund towards which the Company has no
further obligations beyond its monthly contributions.
Gratuity
The Company has an obligation towards gratuity, a defined benefit
retirement plan covering eligible employees. The Company has an
Employee Gratuity Fund managed by LIC. The Company accounts for the
liability of Gratuity Benefits payable in future based on an
independent actuarial valuation
Leave Encashment
The Company provides for the encashment of leave with pay subject to
certain rules for certain grade of employees. The eligible employees
are entitled to accumulate leave subject to certain limits, for future
encashment/availment. The liability is provided based on the number of
days of unutilized leave at each balance sheet date on the basis of an
independent actuarial valuation
Termination Benefits
Termination benefits are recognised as an expense as and when incurred
or only when the obligation can be reliably estimated
XVI. Taxation :
Taxes on income for the current year are determined on the basis of
provisions of Income Tax Act, 1961
Deferred Tax is recognised on timing differences between the accounting
income and the taxable income for the year and quantified using the tax
rates and laws enacted or substantively enacted as on the Balance Sheet
date
Deferred Tax assets are recognised and carried forward to the extent
that there is a virtual certainity that sufficient future taxable
income will be available against which such deferred tax asset can be
realised
XVII. Contingencies :
Loss contingencies arising from claims, litigations, assessments,
fines, penalties, etc., are recorded when it is probable that a
liability will be incurred, and the amount can be reasonably estimated
Warranty cost is provided on the basis of cost of warranty claims
received from the customers and a reasonable estimate for future claims
is made based on empirical data
XVIII. Earning Per Share :
Annualised basic earning per equity share is arrived at based on net
profit/(loss) after taxation to the basic/ weighted average number of
equity shares.
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