(i) Accounting basis and convention
The Financial Statements are prepared under the historical cost
convention on accrual and going concern basis and materially comply
with Accounting Standards (AS) as mandated by Rule 3 of the Companies
(Accounting Standards) Rules, 2006.
The preparation of financial statements requires the Management to make
estimates and assumptions that affect the reported amounts of assets
and liabilities (including contingent liabilities) as of the date of
financial statements and the reported income and expenses during the
reporting period. The Management believes that the estimates used in
preparation of the financial statements are prudent and reasonable.
Future results could differ from these estimates.
(ii) Fixed Assets
Fixed Assets are stated at cost of acquisition less accumulated
depreciation. Cost of acquisition is inclusive of freight, duties,
levies and any directly attributable cost of bringing the assets to
their working condition for intended use.
When assets are retired or otherwise disposed off, the cost of such
assets and the related accumulated depreciation are removed from the
accounts. Any profit or loss on retirement or other disposal is
reflected in the profit and loss account.
(iii) Depreciation
In respect of fleet, the amount determined by charging the cost reduced
by residual value as technically assessed equally over the expected
useful life of the fleet or depreciation at the rate prescribed (5%)
under the Schedule XIV to the Companies Act, 1956 which ever is higher,
is provided as depreciation.
Depreciation of Fixed Assets except software has been provided on
straight line method on pro-rata basis at the rates and in the manner
prescribed in Schedule XIV to the Companies Act, 1956.
In respect of software, Depreciation is provided at 33.33% on straight
line method, which is higher than the rate prescribed in schedule XIV
to the Companies Act, 1956.
Depreciation on leasehold improvements is provided on the basis that
the leases would be renewed consistent with past practice.
Depreciation has been provided prospectively, where the cost of
depreciable asset has undergone change due to following :
(a) Increase / decrease in Long term foreign currency liability on
account of exchange fluctuations.
(b) Additions and major improvements forming an integral part of an
asset.
(c) Assets individually costing Rs. 5000 or less are depreciated in full
in the year of acquisition.
(iv) Investments
Long term Investments are stated at cost. Diminution in the value of
investments, other than temporary in nature, is provided for.
Current investments are valued at cost or net realizable value
whichever is lower.
(v) Inventories
Inventories are valued at lower of Cost or Net Realisable Value. The
cost is determined under First in First out formula.
(vi) Foreign Exchange Transactions
a) Transactions in foreign currencies are recorded at standard exchange
rates prevailing in the respective fortnight of the relevant
transactions. The realized exchange gains or losses are recognized in
the Profit and Loss Account.
b) The exchange differences on repayment / translation of foreign
currency liabilities contracted for acquisition of fixed assets from a
country outside India were added to / deleted from the cost of the
relevant fixed assets in terms of Schedule VI to the Companies Act 1956
upto 31st March, 2007.
c) The exchange differences arising on reporting of long term foreign
currency monetary items (including those arising on settlement), in so
far as they relate to acquisition of depreciable capital assets are
adjusted to the cost of the capital asset, with effect from 1st April
2007, in terms of Ministry of Corporate affairs Notification dated 31st
March, 2009 relating to Accounting Standard 11.
d) Other Monetary Assets and Liabilities denominated in foreign
currency are translated at the year end exchange rates. The resultant
gain or loss on such translation is recognised in the Profit and Loss
Account.
e) In respect of forward exchange contracts covering either Companys
earnings or payments (other than firm commitments and highly probable
forecast transactions), the premium or discount arising at the
inception of the contract is amortised as expense or income over the
life of the contract. Exchange differences on such a contract are
recognised in the statement of profit and loss in the reporting period
in which the exchange rates change. Any profit or loss arising on
cancellation or renewal of such a forward exchange contract is
recognised as income or as expense for the period.
(vii) Derivatives:
Derivatives are accounted as follows based on a limited early adoption
of AS-30 to the extent not in conflict with legal provisions and other
Accounting Standards:
a) Fair value hedges are marked to market and the notional Loss or Gain
is accounted in the Profit and Loss account.
b) Cash flow hedges are marked to market and the notional loss or gain
is taken to Hedging reserve account.
c) Other derivatives are marked to market and the notional losses or
gains are booked in the Profit and Loss account.
(viii) Revenue Recognition
a) All Income and expenditure are accounted for, on accrual basis other
than interest on overdue bills.
b) Operating Earnings represent the value of charter hire and freight
earnings. Freight income is recognized once the ship calls on the port
of delivery.
c) Income and Expenses relating to unfinished leg of the voyage as at
the date of Balance Sheet are carried forward and included under
Current Liabilities and Current Assets respectively. Expenses
aggregated under unfinished leg of voyages include fixed and semi-fixed
ship operating costs.
d) Stores and Spares (other than lube oils and victualling) are charged
off to Profit and Loss Account, on receipt.
e) The revenue in respect of the duty free import licenses, under
Served From India Scheme, is recognized as income in the books of
account when and to the extent there is no significant uncertainty as
to their ultimate realization.
f) Interest on deposits of surplus funds in recognised on time
proportion basis.
(ix) Dry Dock / Special Survey expenses
Major Improvements / Upgradation included in dry dock expenditure are
capitalized as part of cost of ship. Other dry dock / Special Survey
expenses are charged to Profit and Loss account as and when incurred.
(x) Asset Impairment
The company reviews the carrying values of tangible and intangible
assets for any possible impairment at each Balance Sheet date.
Impairment loss, if any, is recognised in the year in which impairment
takes place.
(xi) Assets Impairment Reserve:
Considering that Shipping is cyclical and capital intensive, the Board,
if so required in its judgment, sets aside a portion of Net Profits to
Asset Impairment Reserve which will be utilized when an impairment loss
arises.
(xii) Employee Benefits
The Company has a defined Contribution plan for shore employees for
provident fund and contributions made to the relevant authorities under
this scheme are charged to the Profit and Loss account. Company has no
other obligation except the monthly contributions.
Company has defined benefit plans for shore employees namely gratuity
and leave encashment and compensated absence, the liability for which
is provided based on actuarial valuation determined under Projected
Unit Credit method. Contributions under gratuity scheme are made to
Life Insurance Corporation of India (LIC) in accordance with the terms
of the policy taken under their Group Gratuity Scheme.
Actuarial gains / losses comprise experience adjustments and the effect
of changes in actuarial assumptions and are recognised immediately in
Profit and Loss account as Income / Expense.
Any other termination benefits are recognised as expenses immediately
on the basis of actual expenses.
In respect of Floating staff, Provident fund and Gratuity contributions
are made to Seamens Provident Fund and Seafarers Welfare Fund Society
respectively. No Gratuity is payable in respect of officers who are on
contract with the Company. Company has no further obligation except the
monthly contributions.
(xiii) Borrowing Costs:
Borrowing costs that are directly attributable to the acquisition /
construction of the underlying qualifying fixed assets are capitalised
as a part of the respective asset up to the date of acquisition /
completion of construction.
(xiv) Provisions and Contingent liabilities
Provisions are recognised when there is a present obligation as a
result of past events where it is probable that there will be outflow
of resource to settle the obligation and when a reliable estimate of
the amount of the obligation can be made. When any such present
obligation can not be measured or where a realistic estimate of the
obligation can not be made, contingent liabilities are recognised.
Contingent liabilities are also recognised when there is a possible
obligation arising from past events due to occurrence or non-occurrence
of one or more future events not wholly within the control of the
company.
(xv) Taxation
The Company has opted for Tonnage Tax and Current Tax is the aggregate
of Tonnage Tax for shipping income and income tax on non-shipping
income. In view of Company opting for Tonnage Tax, no provision is made
for deferred tax.
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