1. BASIS OF PREPARATION
The financial statements are prepared on accrual basis of accounting
under historical cost convention in accordance with generally accepted
accounting principles in India and the relevant provisions of the
Companies Act, 1956 including accounting standards notified there
under.
2. USE OF ESTIMATES
The preparation of financial statements requires estimates and
assumptions that affect the reported amount of assets, liabilities,
revenue and expenses during the reporting period. Although such
estimates and assumptions are made on a reasonable and prudent basis
taking into account all available information, actual results could
differ from these estimates & assumptions and such differences are
recognized in the period in which the results are crystallized.
3. GRANTS-IN-AID
3.1 Grants-in-aid received from the Central Government or other
authorities towards capital expenditure as well as consumers''
contribution to capital works are treated initially as capital reserve
and subsequently adjusted as income in the same proportion as the
depreciation written off on the assets acquired out of the grants.
3.2 Where the ownership of the assets acquired out of the grants vests
with the government, the grants are adjusted in the carrying cost of
such assets.
3.3 Grants from Government and other agencies towards revenue
expenditure are recognized over the period in which the related costs
are incurred and are deducted from the related expenses.
4. FIXED ASSETS
4.1 Fixed Assets are carried at historical cost less accumulated
depreciation/amortisation.
4.2 Expenditure on renovation and modernisation of fixed assets
resulting in increased life and/or efficiency of an existing asset is
added to the cost of related assets.
4.3 Intangible assets are stated at their cost of acquisition less
accumulated amortisation.
4.4 Capital expenditure on assets not owned by the Company is reflected
as a distinct item in Capital Work-in- Progress till the period of
completion and thereafter in the Fixed Assets.
4.5 Deposits, payments/liabilities made provisionally towards
compensation, rehabilitation and other expenses relatable to land in
possession are treated as cost of land.
4.6 In the case of assets put to use, where f ina I settlement of bi I
Is with contractors is yet to be effected, ca pita I isation is done on
provisional basis subject to necessary adjustment in the year of final
settlement.
4.7 Assets and systems common to more than one generating unit are
capitalised on the basis of engineering estimates/assessments.
5. CAPITAL WORK-IN-PROGRESS
5.1 In respect of supply-cum-erection contracts, the value of supplies
received at site and accepted is treated as Capital Work-in-Progress.
5.2 Administration and general overhead expenses attributable to
construction of fixed assets incurred til I they are ready for their
intended use are identified and allocated on a systematic basis to the
cost of related assets.
5.3 Deposit works/cost plus contracts are accounted for on the basis of
statements of account received from the contractors.
5.4 Unsettled liability for price variation/exchange rate variation in
case of contracts are accounted for on estimated basis as per terms of
the contracts.
6. OIL AND GAS EXPLORATION COSTS
6.1 The Company follows ''Successful Efforts Method'' for accounting of
oil & gas exploration activities.
6.2 Cost of surveys and prospecting activities conducted in search of
oil and gas are expensed off in the year in which these are incurred.
6.3 Acquisition and exploration costs are initially capitalized as
''Exploratory Wells-in-Progress'' under Capital Work-in-Progress.
7. DEVELOPMENT OF COAL MINES
Expenditure on exploration of new coal deposits is capitalized as
''Development of coal mines'' under Capital Work- in-Progress till the
mines project is brought to revenue account.
8. FOREIGN CURRENCY TRANSACTIONS
8.1 Foreign currency transactions are initially recorded at the rates
of exchange ruling at the date of transaction.
8.2 At the balance sheet date, foreign currency monetary items are
reported using the closing rate. Non-monetary items denominated in
foreign currency are reported at the exchange rate ruling at the date
of transaction.
8.3 Exchange differences (loss), arising from translation of foreign
currency loans relating to fixed assets/capital work-in-progress to the
extent regarded as an adjustment to interest cost are treated as
borrowing cost.
8.4 Exchange differences arising from settlement / translation of
foreign currency loans (other than regarded as borrowing cost),
deposits/ liabilities relating to fixed assets/capital work-in-progress
in respect of transactions entered prior to 01.04.2004, are adjusted in
the carrying cost of related assets. Such exchange differences arising
from settlement / translation of long term foreign currency monetary
items in respect of transactions entered on or after 01.04.2004 are
adjusted in the carrying cost of related assets.
8.5 Other exchange differences are recognized as income or expense in
the period in which they arise.
9. BORROWING COSTS
Borrowing costs attributable to the fixed assets during
construction/exploration, renovation and modernisation are capitalised.
Such borrowing costs are apportioned on the average balance of capital
work-in-progress for the year. Other borrowing costs are recognised as
an expense in the period in which they are incurred.
10. INVESTMENTS
10.1 Current investments are valued at lower of cost and fair value
determined on an individual investment basis.
10.2 Long term investments are carried at cost. Provision is made for
diminution, other than temporary, in the value of such investments.
10.3 Premium paid on long term investments is amortised over the period
remaining to maturity.
11. INVENTORIES
11.1 Inventories are valued at the lower of, cost determined on
weighted average basis, and net realizable value.
11.2 The diminution in the value of obsolete, unserviceable and surplus
stores and spares is ascertained on review and provided for.
12. PROFIT AND LOSS ACCOUNT
12.1 INCOME RECOGNITION
12.1.1 Sale of energy is accounted for based on tariff rates approved
by the Central Electricity Regulatory Commission (CERC) as modified by
the orders of Appellate Tribunal for Electricity to the extent
applicable. In case of power stations where the tariff rates are yet to
be approved, provisional rates are adopted.
12.1.2 Advance against depreciation considered as deferred revenue in
earlier years is included in sales, to the extent depreciation
recovered in tariff during theyear is lower than the corresponding
depreciation charged.
12.1.3 Exchange differences on account of translation of foreign
currency borrowings recoverable from or payable to the beneficiaries in
subsequent periods as per CERC Tariff Regulations are accounted as
''Deferred Foreign Currency Fluctuation Asset/Liability''. The increase
or decrease in depreciation or interest and finance charges for the
year due to the accounting of such exchange differences as per
accounting policy no. 8 is adjusted in sales.
12.1.4 Exchange differences arising from settlement/translation of
monetary items denominated in foreign currency (other than long term)
to the extent recoverable from or payable to the beneficiaries in
subsequent periods as per CERC Tariff Regulations are accounted as
''Deferred Foreign Currency Fluctuation Asset/Liability'' during
construction period and adjusted in the year in which the same becomes
recoverable/payable.
12.1.5 The surcharge on late payment/overdue sundry debtors for sale of
energy is recognized when no significant uncertainty as to
measurability or collectability exists.
12.1.6 Interest/surcharge recoverable on advances to suppliers as well
as warranty claims/liquidated damages wherever there is uncertainty of
realisation/acceptance are not treated as accrued and are therefore
accounted for on receipt/acceptance.
12.1.7 Income from consultancy services is accounted for on the basis
of actual progress/technical assessment of work executed, in line with
the terms of respective consultancy contracts. Claims for reimbursement
of expenditure are recognized as other income, as per the terms of
consultancy service contracts.
12.1.8 Scrap other than steel scrap is accounted for as and when sold.
12.1.9 Insurance claims for loss of profit are accounted for in the
year of acceptance. Other insurance claims are accounted for based on
certainty of realisation.
12.2 EXPENDITURE
12.2.1 Depreciation on the assets of the generation of electricity
business is charged on straight line method following the rates and
methodology notified by the CERC Tariff Regulations, 2009.
12.2.2 Depreciation on the assets of the coal mining, oil & gas
exploration and consultancy business, is charged on straight line
method following the rates specified in Schedule XIV of the Companies
Act, 1956.
12.2.4 Depreciation on additions to/deductions from fixed assets during
the year is charged on pro-rata basis from/up to the month in which the
asset is available for use/disposal.
12.2.5 Assets costing up toRs. 5000/- are fully depreciated in the year
of acquisition.
12.2.6 Cost of software recognized as intangible asset, is amortised on
straight line method over a period of legal right to use or 3 years,
whichever is less. Other intangible assets are amortized on straight
line method over the period of legal right to use following the rates
and methodology notified by CERC Tariff Regulations, 2009.
12.2.7 Where the cost of depreciable assets has undergone a change
during the year due to increase/ decrease in long term liabilities on
account of exchange fluctuation, price adjustment, change in duties or
similar factors, the unamortised balance of such asset is charged off
prospectively at the rates and methodology notified by CERC Tariff
Regulations, 2009/ revised useful life determined based on rates
specified in Schedule XIV of the Companies Act, 1956.
12.2.8 Where the life and/or efficiency of an asset is increased due to
renovation and modernization, the expenditure thereon along-with its
unamortized depreciable amount is charged off prospectively over the
revised useful life determined by technical assessment.
12.2.9 Machinery spares which can be used only in connection with an
item of plant and machinery and their use is expected to be irregular,
are capitalised and fully depreciated over the residual useful life of
the related plant and machinery at the rates and methodology notified
by CERC Tariff Regulations, 2009 for such items of plant and machinery.
12.2.10 Capital expenditure on assets not owned by the company is
amortised over a period of 4 years from the month in which the first
unit of project concerned comes into commercial operation and
thereafter from the month in which the relevant asset becomes available
for use. However, similar expenditure for community development is
charged off to revenue.
12.2.11 Leasehold land and buildings are fully amortised over 25 years
or lease period whichever is less following the rates and methodology
notified by CERC Tariff Regulations, 2009. Leasehold land acquired on
perpetual lease is not amortised.
12.2.12 Land acquired under Coal Bearing Areas (Acquisition &
Development) Act, 1957 is amortised on the basis of lease period or
balance useful life of the respective project whichever is less.
12.2.13 Expenses on ex-gratia payments under voluntary retirement
scheme, training & recruitment and research and development are charged
to revenue in the year incurred.
12.2.14 Preliminary expenses on account of new projects incurred prior
to approval of feasibility report/ techno economic clearance are
charged to revenue.
12.2.15 Actuarial gains/losses in respect of ''Employee Benefit Plans''
are recognised in the statement of Profit & Loss Account.
12.2.16 Net pre-commissioning income/expenditure is adjusted directly
in the cost of related assets and systems.
12.2.17 Prepaid expenses and prior period expenses/income of items of
Rs.100,000/- and below are charged to natural heads of accounts.
12.2.18 Carpet coal is charged off to coal consumption. However, during
pre-commissioning period, carpet coal is retained in inventories and
charged off to consumption in the first yearof commercial operation.
Transit and handling losses of coal as per norms are included in cost
of coal.
13. LEASES
13.1 FINANCE LEASE
13.1.1 Assets taken on finance lease are capitalized at fair value or
net present value of the minimum lease payments, whichever is less.
13.1.2 Depreciation on the assets taken on finance lease is charged at
the rate applicable to similar type of fixed assets as per accounting
policy no. 12.2.1 or 12.2.2. If the leased assets are returnable to the
lessor on the expiry of the lease period, depreciation is charged over
its useful life or lease period, whichever is less.
13.1.3 Lease payments are apportioned between the finance charges and
outstanding liability in respect of assets taken on lease.
13.2 OPERATING LEASE
Assets acquired on lease where a significant portion of the risk and
rewards of the ownership are retained by the lessor are classified as
operating leases. Lease rentals are charged to revenue.
14. PROVISIONS AND CONTINGENT LIABILITIES
A provision is recognised when the company has a present obligation as
a result of a past event and it is probable that an outflow of
resources will be required to settle the obligation and in respect of
which a reliable estimate can be made. Provisions are determined based
on management estimate required to settle the obligation at the balance
sheet date and are not discounted to present value. Contingent
liabilities are disclosed on the basis of judgment of the
management/independent experts. These are reviewed at each balance
sheet date and are adjusted to reflect the current management estimate.
15. CASH FLOW STATEMENT
Cash flow statement is prepared in accordance with the indirect method
prescribed in Accounting Standard (AS) 3 on ''Cash Flow Statements''.
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