1. We have audited the attached Balance Sheet of MMTC Limited as at
31st March, 20 HT the Profit and Loss Account and the Cash Flow
Statement of the Company far the year ended on that date, both annexed
thereto in which are incorporated the accounts of Corporate Office,
Mica Division, Jhandewalan Regional Office and Sub-Regional Offices
which are under Jhandewalan Regional Office audited by us and the other
Regional Offices and Sub-Regional Offices audited by the other
Auditors; and
These financial statements are the responsibility of the Company''s
Management. Our responsibility is to express an opinion on these
financial statements based on our audit.
2. We conducted our audit in accordance with auditing standards
generally accepted in India. Those Standards require that we plan and
perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatements. An audit
includes examining, on a test blasts, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made
by the Management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
3. As required by the Companies (Auditor''s Report) Order, 2003 (as
amended) and read together with the Companies (Auditor''s Report) Order,
2004 (hereinafter referred to as the order) issued by the Central
Government of India in terms of Section 227{4A) of the Companies Act,
1956 and on the basis of such checks of the records of the Company as
we considered appropriate and according to the information and
explanations given to us we give in the Annexure ''A'' a statement on
the matters specified in paragraphs (4) and (5) of the said Order.
4. Further to our comments in the Annexure referred to in paragraph
(3) above, we report as follows: -
(i) Non-provision of liability, if any, in case of extension of time /
waiver / write off of GR-1 forms. (Refer Note No. 5)
(ii) Balances under Sundry Debtors/claims Recoverable / Loans &
Advances / Sundry Creditors / Other Liabilities have not been confirmed
in some cases by the parties- Adjustments, if any, required upon such
confirmation are not ascertainable, (Refer Note No. 31)
(iii) Certain observations in respect of the internal control
procedures, as stated in para (iv) ofannexure A '' to main audit report,
which may have consequential effect on the accounts for the year,
(effect not ascertainable).
5. We further report that: -
(a) We have obtained all the information and explanations which to the
best of our knowledge and belief were necessary for the purpose of our
audit except as otherwise stated in report;
(b) In our opinion, proper books of account as required by law have
been kept by the Company so far as appears from our examination of the
books;
(c) Proper returns, adequate for the purpose of our audit have been
received from Regional Offices, Sub Regional Offices and Branches not
audited by us Reports of Regional Auditors have been considered while
preparing our report;
(d) The Balance Sheet, Profit and Loss Account and Cash Flow Statement
dealt with by this report are in agreement with the books of accounts
and with the audited returns from the Regional Offices;
(e) In our opinion, the Balance Sheet, Profit and Loss Account and Cash
Flow Statement dealt with by this report comply with Accounting
Standards referred to in Section 211 (3C) of the Companies Act, 1956;
(f) Being a Government Company, pursuant to the gazette notification
No. GSR 829 (E) dated 21-10-2003 issued by Government of India,
provisions of clause (g) of section 274 of the companies Act 1956 are
not applicable to the company.
We further report that, the impact of paragraphs 4(i) to 4(iii) above
on the profit of the year and the assets and liabilities appearing in
the Balance Sheet, could not be ascertained. In our opinion and to the
best of our information and according to the explanations given to us7
the said accounts read together with the Significant Accounting
Policies and notes thereon, give the information required by the
Companies Act, 1956 in the manner so required, other than as stated
above, and give a true and fair view in conformity with the accounting
principles generally accepted in India:
(i) In the case of the Balance Sheet, of the state of affairs of the
Company as at 31st March, 2011;
(ii) In the case of the Profit and Loss Account, of the Profit of the
Company for the year ended on that date, and
(iii) In the case of the Cash Flow Statement, of the cash flows of the
Company for the year ended on that date.
ANNEXURE ''A'' TO AUDITOR''S REPORT Referred to in paragraph 3 of the
Auditor''s Report of even date to the members of MMTC Limited on the
financial statements for the year ended 31 st March 2011
(I) In respect of fixed assets:
(a) The Company has generally maintained proper records showing full
particulars including quantitative details and situation of the fixed
assets.
(b) As explained to us, all the fixed assets have been physically
verified by the Management during the year except Corporate Office,
Regional Office Eellary and Jhandewalan which, in our opinion is
reasonable having regard to the size of the company and the nature of
its assets. No material discrepancies were noticed on such
verification.
(c) In our opinion and according to the information and explanations
given to usT no substantial part of the fixed assets has been disposed
off by the Company during the year and therefore the going concern
assumption is not affected.
(ii) In respect of its inventories:
(a) As explained to us, the inventories excepting in case of goods in
transit, stocks lying in Central / State Warehouses (where confirmation
were obtained from the parties and relied upon) were physically
verified during the year by the Management at reasonable intervals.
(b) In our opinion, procedures of physical verification of inventory
followed by the Management are reasonable and adequate in relation to
the size of the Company and the nature of its business.
(c) On the basis of our examination of records of the inventory, in our
opinion, the Company is maintaining proper records of inventory. The
discrepancies noticed on verification between the physical stock and
the books of account were not material except in the case of inventory
of coal at regional office Mumbai which has been properly dealt with in
the hooks of account.
(iii) In respect of loans:
(a) As informed to us, the Company has not granted any loans, secured
or unsecured to Companies, firms or other parties covered in the
register maintained under section 301 of the Companies Act, 1956.In
view of this, sub clauses (b),(c) and (d) of clause (iii) are not
applicable.
(b) As informed to us, the Company has not taken any loam, secured or
unsecured from Companies, firms or other parties covered in the
register maintained under Section 301 of the Companies Act, 1956. In
view of this, sub clauses (e), (f) and (g) of clause (iii) are not
applicable,
(iv) In our opinion and according to the information and explanations
given to us, there are adequate internal control systems commensurate
with the size of the Company and the nature of its business for the
purchase of inventory, fixed assets and for the sale of goods and
services. Further, on the basis of our examination and according to the
information and explanations given to us, we have neither come across
nor have we been informed of any instance of major weaknesses in the
aforesaid internal control systems
However, the internal control mechanism needs to be strengthened in the
following areas:
(a) Active and prompt follow-up of old debts, advances, claims, court
cases and recoveries etc arising out of execution of decrees/awards in
favour of ike company, by respective Commodity Division.
(b) Confirmation of outstanding balances and its periodic
reconciliations.
(c) Expeditious follow up of old Sales Tax cases / Appeals pending with
Ctrurts /Appellate Authorities of CO, ROs andSROs including closed SROs
to save on legal costs and interest payable on disputed additional
demands-
(v) (a) In our opinion and according to the information and
explanations given to us, there are no contracts and arrangements
referred to in Section 301 of the Companies Act 1956, particulars of
which need to be entered into a register maintained under Section 301
of the Act. (b) Accordingly the provisions of the clause V(b) of
paragraph 4 of the order (as amended) are not applicable to the company
(vi) The directives issued by the Reserve Bank of India and the
provisions of Section 58 A and 58AA or any other relevant provisions of
the Companies Act, 1956 and the rules framed there-under have been
complied with, in respect of deposits accepted from the Public. We have
been informed that, no order has been passed by Company Law Board or
National Company Law Tribunal or Reserve Bank of India or any other
Court or Tribunal in this regard.
(vii)The Company has an internal audit system, which in our opinion is
commensurate with the size of the Company and nature of its business.
However efforts should be made for further improvement.
(viii) As informed to us, the maintenance of cost records under Section
209 (1) (d) of the Companies Act, 1956 has not been prescribed by the
Central Government.
(ix) (a) According to the information and explanations given to us
and the records as produced and examined by us, in our opinion, the
Company is regular in depositing with appropriate authorities
undisputed statutory dues including provident fund, investor education
and protection fund, employees state insurance, income-tax, sales-tax,
wealth tax, service tax, customs duty, Excise Duty, Cess and other
material statutory dues as applicable with the appropriate authorities
and that no undisputed amounts payable in respect of the same were in
arrears as at 31-03-2011 for a period of more than six months from the
date they became payable.
(b) According to the information and explanation given to us and the
records of the Company examined by us, the particulars of dues of
income tax / sales tax / wealth tax / service tax / custom duty /
excise duty / cess (as applicable) as at March 31, 2011 which have not
been deposited on account of any dispute, are referred to in
Annexure-''f''
(ix) The Company does not have any accumulated losses and has not
incurred cash losses in the current financial year and in the
immediately preceding financial year.
(xi) According to the records of the Company examined by us and as per
the information and explanations given to US, the Company has not
defaulted in repayment of dues to any financial institution or bank or
debenture holders during the year.
(xii) According to the information and explanations given to us, the
Company has not granted any loans and advances on the basis of security
by way of pledge of shares, debentures and other securities; except
certain loans to employees which have been granted on the basis of
security of house and vehicles and in this regard proper documents &.
records are maintained. In respect of loans to its employees other than
those as stated already, are granted without any security.
(xiii) In our opinion, the company is not chit fund or a Nidhi / Mutual
benefit fund I society. Therefore, the provisions of clause 4(xiii) of
the Companies (Auditor''s Report) Order, 2003 (as amended) are not
applicable to the Company.
(xiv) In our opinion, the Company is not dealing in or trading in
shares, securities, debentures and other investments. Accordingly, the
provisions of clause 4(xiv) of the Companies (Auditor''s Report) Older,
2003 (as amended) are not applicable to the Company.
(xv) In our opinion and according to the information and explanations
given to US the terms & conditions of the guarantee given by the
company for loans taken by NINL from banks or financial institutions
during the year are not prima-facie prejudicial to the interest of the
Company.
(xvi) According to the information and explanation given to usr the
Company has not taken any term loans during the year. Hence, the
provisions of clause 4(xvi) of the Companies (Auditor''s Report) Order
2003 (as amended) are not applicable to the Company.
(xvii) According to the information and explanations given to us and
overall examination of the Balance Sheet of the company, we report that
no funds raised on short-term basis have been used for long-term
investment.
(xviii) According to the information and explanations given to us, the
Company has not made any preferential allotment of shares to parties
and companies covered in the register maintained under Section 301 of
the Companies Act, 1956.
(xix) According to the information and explanations given to us, during
the year covered by our audit report, the Company has not issued any
debentures during the year and hence, the provision of clause No.
4(xix) of the Companies (Auditor''s Report) Order 2003 (as amended) is
not applicable to the Company.
(xx) The Company has not Taised any money by way of Public Issue during
the year, therefore the provision of clause 4(xx) of the Companies
(Auditor''s Report) Order 2003 (as amended) is not applicable to the
Company.
(xxi) During the course of our examination of the books and records of
the Company, carried out in accordance with the generally accepted
auditing practices in India, and according to the information and
explanations given to us, we have neither come across any instance of
materia! fraud on/or by the Company, noticed or reported during the
year, nor we have been informed for such case by the Management except
at regional office Kolkata where an incidence of unauthorized lifting
of hypothecated stock of 86,542 MT yellow peas covering value of f 1285
million by two associates were reported,However the entire amount has
been fully recovered towards full and final settlement of the total
quantity sold to them on high seas basis,
For N. K. Bhargava & Co.
Chartered Accountants
F. R. No. 000429N
(CA N. K. BHARGAVA>
Partner
M. No. 080624
Place: New Delhi
Dated: 02.08.2011
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