1.1 Basis of preparation of financial statements
The financial statements have been prepared and presented under the
historical cost convention on the accrual basis of accounting except
for certain financial instruments which are measured at fair values and
comply with the Accounting Standards prescribed by Companies
(Accounting Standards) Rules, 2006, as amended, other pronouncements of
the Institute of Chartered Accountants of India (ICAI) and the relevant
provisions of the Companies Act, 1956, (the Act) to the extent
applicable.
1.2 Use of estimates
The preparation of financial statements in conformity with the
generally accepted accounting principles (GAAP) in India requires
management to make estimates and assumptions that affect the reported
amounts of income and expenses of the period, assets and liabilities
and disclosures relating to contingent liabilities as of the date of
the financial statements. Actual results could differ from those
estimates. Any revision to accounting estimates is recognised
prospectively in future periods.
1.3 Fixed assets and depreciation
1.3.1 Fixed assets are carried at cost of acquisition (including
directly attributable costs such as freight, installation, etc.) or
construction less accumulated depreciation. Borrowing costs directly
attributable to acquisition or construction of those fixed assets,
which necessarily take a substantial period of time to get ready for
their intended use, are capitalised.
1.3.2 Acquired intangible assets are capitalised at the acquisition
price. Internally generated intangible assets are stated at cost that
can be measured reliably during the development phase and when it is
probable that future economic benefits that are attributable to the
assets will flow to the Company.
1.3.3 Leases under which the Company assumes substantially all the
risks and rewards of ownership are classified as
finance leases. Such assets acquired on or after April 1, 2001 are
capitalised at fair value of the asset or present value of the minimum
lease payments at the inception of the lease, whichever is lower. Lease
payments under operating leases are recognized as an expense in the
statement of profit and loss on a straight-line basis over the lease
term.
1.3.4 Advances paid towards the acquisition of fixed assets,
outstanding at each balance sheet date and the cost of the fixed asset
not ready for its intended use on such date, are disclosed under
capital work-in-progress.
1.3.5 Depreciation is provided on the straight-line method. The rates
specified under schedule XIV of the Companies Act, 1956 are considered
as the minimum rates. If the managements estimate of the useful life
of a fixed asset at the time of the acquisition of the asset or of the
remaining useful life on a subsequent review is shorter than that
envisaged in the aforesaid schedule, depreciation is provided at a
higher rate based on the managements estimate of the useful
life/remaining useful life. Pursuant to this policy, the management has
estimated the useful life as under:
1.3.6 Fixed assets individually costing Rs 5,000 or less are fully
depreciated in the year of purchase/ installation. Depreciation on
additions and disposals during the year is provided on a pro-rata
basis.
1.3.7 The cost of leasehold land is amortised over the period of the
lease. Leasehold improvements and assets acquired on finance lease are
amortised over the lease term or useful life, whichever is lower.
1.4 Investments
1.4.1 Long-term investments are carried at cost less any
other-than-temporary diminution in value, determined on the specific
identification basis.
1.4.2 Current investments are carried at the lower of cost (determined
on the specific identification basis) and fair value. The comparison of
cost and fair value is carried out separately in respect of each
investment.
1.4.3 Profit or loss on sale of investments is determined on the
specific identification basis.
1.5 Cash and cash equivalents
Cash and cash equivalents in the cash flow statement comprises cash in
hand and balance in bank in current accounts, deposit accounts and in
margin money deposits.
1.6 Cash flow statement
Cash flows are reported using the indirect method, whereby net profit
before tax is adjusted for the effects of transactions of a non-cash
nature and any deferrals or accruals of past or future cash receipts or
payments. The cash flows from regular revenue generating, investing and
financing activities of the Company are segregated.
1.7 Employee benefits
1.7.1 Gratuity is a defined benefit scheme and is accrued
based on actuarial valuations at the balance sheet date, carried out by
an independent actuary. The Company has an employees gratuity fund
managed by
ICICI Prudential Life Insurance Company, SBI Life Insurance Company and
Life Insurance Corporation of India. Actuarial gains and losses are
charged to the profit and loss account.
1.7.2 Compensated absences are a long-term employee benefit and is
accrued based on actuarial valuations at the balance sheet date,
carried out by an independent actuary. The Company accrues for the
expected cost of short-term compensated absences in the period in which
the employee renders services.
1.7.3 Contributions payable to the recognised provident fund, which is
a defined contribution scheme, are charged to the profit and loss
account.
1.8 Revenue recognition
1.8.1 The Company derives its revenues primarily from software
services. Revenue from software development on time-and-material basis
is recognised as the related services are rendered. Revenue from fixed
price contracts is recognised using the proportionate completion
method, which is determined by relating the actual project cost of work
performed to date to the estimated total project cost for each
contract. Unbilled revenue represents cost and earnings in excess of
billings while unearned revenue represents the billing in excess of
cost and earnings. Provision for estimated losses, if any, on
incomplete contracts are recorded in the period in which such losses
become probable based on the current contract estimates. Revenues are
stated net of discounts and include expenses billed to the customers at
a mark-up.
Maintenance revenue is recognized ratably over the period of the
maintenance contract.
1.8.2 Provision for discounts is recognised on an accrual basis in
accordance with contractual terms of agreements with customers and is
shown as reduction of revenues.
1.8.3 Dividend income is recognised when the right to receive payment
is established.
1.8.4 Interest income is recognized using the time proportion method,
based on the transactional interest rates.
1.9 Foreign exchange transactions
1.9.1 The Company is exposed to foreign currency transactions including
foreign currency revenues and receivables. With a view to minimize the
volatility arising from fluctuations in currency rates, the Company
enters into foreign exchange forward contracts and other derivative
instruments.
1.9.2 Foreign exchange transactions are recorded using the exchange
rates prevailing on the dates of the respective transactions. Exchange
differences arising on foreign exchange transactions settled during the
year are recognised in the profit and loss account for the year.
1.9.3 Monetary assets and liabilities denominated in foreign currencies
as at the balance sheet date are translated at the closing exchange
rates on that date; the resultant exchange differences are recognized
in the profit and loss account. Non-monetary items which are carried in
terms of historical cost denominated in a foreign currency are reported
using the exchange rate at the date of the transaction.
1.9.4 Forward exchange contracts and other similar instruments that are
not in respect of forecasted transactions are accounted for using the
guidance in Accounting Standard (AS) 11, The effects of changes in
foreign exchange rates. For such forward exchange contracts and other
similar instruments covered by AS 11, based on the nature and purpose of
the contract, either the contracts are recorded based on the forward
rate/fair value at the reporting date, or based on the spot exchange
rate on the reporting date. For contracts recorded at the spot exchange
rates, the premium or discount at the inception is amortized as income
or expense over the life of the contract.
1.9.5 For forward exchange contracts and other derivatives
that are not covered by AS 11 and that relate to a firm commitment or
highly probable forecasted transactions, the Company has adopted
Accounting Standard (AS) 30, Financial Instruments: Recognition and
Measurement which is recommendatory with effect from April 1, 2009. In
accordance with AS 30, such derivative financial instruments, which
qualify for cash flow hedge accounting and where Company has met all
the conditions of cash flow hedge accounting, are fair valued at
balance sheet date and the resultant exchange loss/(gain) is
debited/credited to the hedge reserve until the transaction is
completed. Other derivative instruments are recorded at fair value at
the reporting date and the resultant exchange loss/ (gain) is debited/
credited to profit and loss account.
1.10 Warranties
Warranty costs (i.e. post contract support services) are estimated by
the management on the basis of technical evaluation and past
experience. Provision is made for estimated liability in respect of
warranty costs in the year of recognition of revenue.
1.11 Provision and contingent liabilities
The Company creates a provision when there is a present obligation as a
result of a past event that probably requires an outflow of resources
and a reliable estimate can be made of the amount of the obligation. A
disclosure for a contingent liability is made when there is a possible
obligation or a present obligation that may, but probably will not,
require an outflow of resources. When there is a possible obligation or
a present obligation in respect of which the likelihood of outflow of
resources is remote, no provision or disclosure is made.
Provisions for onerous contracts, i.e. contracts where the expected
unavoidable costs of meeting the obligations under the contract exceed
the economic benefits expected to be received under it are recognised
when it is probable that an outflow of resources embodying economic
benefits will be required to settle a present obligation as a result of
an obligating event, based on a reliable estimate of such obligation.
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