2.1 Basis of preparation of fnancial statements
The fnancial statements are prepared in accordance with the generally
accepted accounting principles in India (GAAP) under the historical
cost convention. GAAP includes mandatory accounting standards
prescribed by the Companies (Accounting Standards) Rules, 2006 (as
amended) / issued by the Institute of Chartered Accountants of India
(‘ICAI) and the relevant provisions of the Companies Act, 1956 (‘the
Act).
Accounting policies have been consistently applied except where a newly
issued accounting standard is initially adopted or a revision to an
existing accounting standard requires a change in accounting policy
hitherto in use. Where a change in accounting policy is necessitated
due to changed circumstances, detailed disclosures to that effect along
with the impact of such change is duly disclosed in the fnancial
statements.
2.2 Use of estimates
The preparation of the fnancial statements in conformity with GAAP
requires the Management to make estimates and assumptions that affect
the reported amounts of assets and liabilities, disclosure of
contingent liabilities as at the date of the fnancial statements, and
the reported amounts of income and expenses during the reporting period
like useful lives of fxed assets, provision for doubtful debts /
advances, provision for diminution in value of investments, provision
for employee benefts, future contracts costs expected to be incurred to
complete the projects, provision for anticipated losses on contracts,
provision for warranties / discounts, allowances for certain
uncertainties, provision for taxation, provision for contingencies etc.
Actual results could differ from those estimates. Changes in estimates
are refected in the fnancial statements in the period in which changes
are made and, if material, their effects are disclosed in the fnancial
statements.
2.3 Inventories
Inventories comprising of hardware equipments and other items are
carried at the lower of cost and net realisable value. Cost is
determined on a specifc identifcation basis. Cost includes material
cost, freight and other incidental expenses incurred in bringing the
inventory to the present location / condition.
2.4 Cash and cash equivalents
Cash and cash equivalents in the Balance Sheet comprise cash at bank
and in hand and short-term deposits with banks with an original
maturity of three months or less.
2.5 Cash fow statement
Cash fows are reported using the indirect method, whereby proft /
(loss) before tax is adjusted for the effects of transactions of
non-cash nature and any deferrals or accruals of past or future cash
receipts or payments. The cash fows from operating, investing and
fnancing activities of the Company are segregated based on the
available information.
2.6 Revenue recognition
Income from operations
Revenue from services consist primarily of revenue earned from services
performed on a ‘time and material basis. The related revenue is
recognised as and when the services are rendered and related costs are
incurred and when there is no signifcant uncertainty in realising the
same.
Revenue from fxed price, fxed time frame contracts are recognised using
the percentage of completion method of accounting. The percentage of
completion is determined by relating the actual project cost of work
performed to date to the estimated total project cost for each
contract. Total contract cost is determined based on technical and
other assessment of cost to be incurred. The cumulative impact of any
revision in estimates of the percentage of work completed is refected
in the year in which the change becomes known.
Provisions for estimated losses on contracts are made during the period
in which a loss becomes probable and can be reasonably estimated.
Liquidated damages and penalties are accounted as per the contract
terms wherever there is a delayed delivery attributable to the Company
and when there is a reasonable certainty with which the same can be
estimated.
Revenues from the sale of hardware equipments and other items are
recognised upon delivery / deemed delivery, which is when title passes
to the customer.
Revenues from maintenance contracts are recognised pro-rata over the
period of the contract.
Revenue is net of volume discounts / price incentives which are
estimated and accounted for based on the terms of the contracts and
also net of applicable indirect taxes.
Amounts received or billed in advance of services performed are
recorded as advances from customers / unearned revenue.
Unbilled revenue represents amounts recognised based on services
performed in advance of billing in accordance with contract terms and
is net of estimated allowance for uncertainties and provision for
estimated losses.
Revenue recognition is based on the terms and conditions as per the
contracts entered into with the customers. In respect of expired
contracts under renewal or where there are no contracts available,
revenue is recognised based on the erstwhile contract / provisionally
agreed terms and / or understanding with the customers.
Interest income
Interest income is recognised using the time proportion method, based
on the transactional interest rates.
Dividend income
Dividend income is recognised when the Companys right to receive
dividend is established.
2.7 Post-sales client support and warranties
Post-sales client support and warranty costs are estimated by the
Management on the basis of technical evaluation and past experience of
costs. Provision is made for the estimated liability in respect of
warranty costs in the year of recognition of revenue and is included in
the Proft and Loss account. The estimates used for accounting for
warranty costs are reviewed periodically and revisions are made as and
when required.
2.8 Fixed assets
Fixed assets are stated at actual cost less accumulated depreciation
and net of impairment. The actual cost capitalised includes material
cost, freight, installation cost, duties and taxes, eligible borrowing
costs and other incidental expenses incurred during the construction /
installation stage.
Depreciation on fxed assets is computed on the straight line method
over their estimated useful lives at the rates which are higher than
the rates prescribed under Schedule XIV of the Act. Depreciation is
charged on a pro-rata basis from the date of capitalisation.
Individual assets costing Rs. 5,000 or less are fully depreciated in the
year of acquisition.
Depreciation is accelerated on fxed assets, based on their condition,
usability etc., as per the technical estimates of the Management, where
necessary.
The cost and the accumulated depreciation of fxed assets sold, retired
or otherwise disposed off are removed from the stated values and the
resulting gains and losses are included in the Proft and Loss account.
Assets under installation or under construction as at the Balance Sheet
date are shown as capital work-in-progress. Advances paid towards
acquisition of assets are also included under capital work-in-progress.
Intangible assets
Intangible assets, including computer software, are recorded at the
consideration paid for acquisition of such assets and are carried at
cost less accumulated amortisation and impairment. Intangible assets
are amortised over their respective individual estimated useful lives
(generally one to three years) on a straight line basis or over the
license period (where applicable), whichever is lower.
2.9 Foreign currency transactions / translations
Transactions in foreign currency are recorded at the exchange rates
prevailing on the date of transactions. Monetary assets and liabilities
denominated in foreign currency are translated at the rates of exchange
at the Balance Sheet date and the resultant gain or loss is recognised
in the Proft and Loss account.
Gains or losses realised upon settlement of foreign currency
transactions are recognised in the Proft and Loss account.
The operations of foreign branches of the Company are integral in
nature and the fnancial statements of these branches are translated
using the same principles and procedures as those of the head offce.
The Company enters into forward exchange contracts and other
instruments that are in substance a forward exchange contract to hedge
its risks associated with foreign currency fuctuations. The premium or
discount arising at the inception of a forward exchange contract (other
than for a frm commitment or a highly probable forecast) or similar
instrument is amortised as expense or income over the life of the
contract. Exchange differences on such a contract are recognised in the
Proft and Loss account in the year in which the exchange rates change.
Any proft or loss arising on cancellation of such a contract is
recognised as income or expense for the year.
The Company uses forward / option contracts to hedge its risks
associated with foreign currency fuctuations relating to certain frm
commitments and forecasted transactions. The use of forward contracts
is governed by the Companys policies on the use of such fnancial
derivatives consistent with the Companys risk management strategy. The
Company does not use derivative fnancial instruments for speculative
purposes.
Forward contracts in the nature of derivatives are marked to market
where ever required, as at the Balance Sheet date and provision for
losses, if any, is dealt with in the Proft and Loss account. Unrealised
gains, if any, on such derivatives are not recognised in the Proft and
Loss account.
2.10 Government grants
Government grants are recognised when there is reasonable assurance
that the Company will comply with the conditions attached to them and
the grants will be received.
Government grants whose primary condition is that the Company should
purchase, construct or otherwise acquire capital assets are presented
by deducting them from the carrying value of the assets. The grant is
recognised as income over the life of the depreciable asset by way of
reduced depreciation charge. Grants in the nature of capital subsidy
are treated as capital reserve based on receipt / eligibility.
Grants related to revenue are accounted for as other income in the
period in which the related costs which they intend to compensate are
accounted for to the extent there is no uncertainty in receiving the
same. Incentives which are in the nature of subsidies given by the
Government which are based on the performance of the Company are
recognised in the year of performance / eligibility in accordance with
the related scheme.
Government grants in the form of non-monetary assets, given at a
concessional rate are accounted for at their acquisition costs.
2.11 Investments
Investments are classifed into current investments and long-term
investments based on their nature / holding period / Managements
intent etc., at the time of purchase. Current investments are carried
at the lower of cost and fair value. Long-term investments are carried
at cost less provision made to recognise any decline, other than
temporary, in the value of such investments. Any reduction in carrying
amount or any reversals of such reductions are charged or credited to
the Proft and Loss account.
2.12 Employee benefts
Defned contribution plans
Contributions payable to the recognised provident fund and pension fund
maintained with the Central Government and superannuation fund, which
are defned contribution schemes, are charged to the Proft and Loss
account on accrual basis. The Company has no further obligations for
future provident fund and superannuation fund benefts other than its
annual contributions.
Defned beneft plans
The Company accounts its liability for future gratuity benefts based on
actuarial valuation, as at the Balance Sheet date, determined every
year using the Projected Unit Credit method. Actuarial gains and losses
are charged to the Proft and Loss account in the period in which they
arise. Obligation under the defned beneft plan is measured at the
present value of the estimated future cash fow using a discount rate
that is determined by reference to the prevailing market yields at the
Balance Sheet date on Indian Government Bonds where the currency and
terms of the Indian Government Bonds are consistent with the currency
and estimated term of the defned beneft obligation.
Compensated absences
The Company accounts for its liability towards compensated absences
based on actuarial valuation done as at the Balance Sheet date by an
independent actuary using the Projected Unit Credit method. The
liability includes the long term component accounted on a discounted
basis and the short term component which is accounted for on an
undiscounted basis.
Other short term employee benefts
Other short-term employee benefts, including overseas social security
contributions and performance incentives expected to be paid in
exchange for the services rendered by employees, are recognised during
the period when the employee renders the service.
2.13 Associates stock options scheme
Stock options granted to the associates(employees) are accounted as per
the accounting treatment prescribed by the Employee Stock Option Scheme
and Employee Stock Purchase Scheme Guidelines, 1999 (‘ESOP Guidelines)
issued by Securities and Exchange Board of India (‘SEBI) and the
Guidance Note on Accounting for Employee Share-based Payments, issued
by the ICAI. The Company measures compensation cost relating to
employee stock options using the intrinsic value method. The
compensation cost, if any, is amortised over the vesting period of the
options.
2.14 Borrowing costs
Borrowing costs directly attributable to the acquisition or
construction of qualifying assets, which necessarily take a substantial
period of time to get ready for their intended use, are capitalised.
Other borrowing costs are recognised as expense in the Proft and Loss
account.
2.15 Leases
Assets taken on lease by the Company in the capacity of a lessee, where
the Company has substantially all the risks and rewards of ownership
are classifed as fnance lease. Such leases are capitalised at the
inception of the lease at the lower of the fair value or the present
value of the minimum lease payments and a liability is created for an
equivalent amount. Each lease rental paid is allocated between the
liability and the interest cost so as to obtain a constant periodic
rate of interest on the outstanding liability for each year.
Lease arrangements where the risks and rewards incidental to ownership
of an asset substantially vest with the lessor, are recognised as
operating leases. Lease rentals under operating leases are recognised
in the Proft and Loss Account on a straight line basis.
2.16 Earnings per share
Basic earnings per share is computed by dividing the proft / (loss)
after tax (including the post tax effect of extra ordinary items, if
any) by the weighted average number of equity shares outstanding during
the year. Diluted earnings per share is computed by dividing the proft
/ (loss) after tax (including the post tax effect of any extra ordinary
items, if any) by the weighted average number of equity shares
considered for deriving basic earnings per share and also the weighted
average number of equity shares which could have been issued on the
conversion of all dilutive potential equity shares. Dilutive potential
equity shares are deemed converted as at the beginning of the period,
unless they have been issued at a later date. The dilutive potential
equity shares are adjusted for the proceeds receivable had the shares
been actually issued at fair value (i.e. average market value of the
outstanding shares). Dilutive potential equity shares are determined
independently for each period presented.
The number of equity shares and potentially dilutive equity shares are
adjusted for share splits / reverse share splits and bonus shares, as
appropriate.
2.17 Taxes on income
The current income tax charge is determined in accordance with the
relevant tax regulations applicable to the Company. Deferred tax charge
or credits are recognised for the future tax consequences attributable
to timing differences that result between the proft / (loss) offered
for income taxes and the proft as per the fnancial statements.
Deferred tax in respect of timing difference which originate during the
tax holiday period but reverse after the tax holiday period is
recognised in the year in which the timing differences originate. For
this purpose the timing differences which originate frst are considered
to reverse frst. The deferred tax charge or credit and the
corresponding deferred tax liabilities or assets are recognised using
the tax rates that have been enacted or substantively enacted by the
Balance Sheet date. Deferred tax assets are recognised only to the
extent there is reasonable certainty that the assets can be realised in
future; however, when there is a brought forward loss or unabsorbed
depreciation under taxation laws, deferred tax assets are recognised
only if there is virtual certainty of realisation of such assets.
Deferred tax assets are reviewed as at each Balance Sheet date and
written down or written up to refect the amount that is reasonably /
virtually certain to be realised.
The Company offsets, on a year on year basis, the current tax assets
and liabilities, where it has a legally enforceable right and intends
to settle such assets and liabilities on a net basis.
MAT credit
Minimum Alternate Tax (MAT) credit is recognised as an asset only when
and to the extent there is convincing evidence that the Company will
pay normal income tax during the specifed period. In the year in which
the MAT credit becomes eligible to be recognised as an asset, in
accordance with the provisions contained in the Guidance Note on
Accounting for Credit Available under Minimum Alternative Tax, issued
by the ICAI, the said asset is created by way of a credit to the Proft
and Loss account and shown as MAT Credit Entitlement. The Company
reviews the same at each Balance Sheet date and writes down the
carrying amount of MAT Credit Entitlement to the extent there is no
longer convincing evidence to the effect that the Company will pay
normal income tax during the specifed period.
2.18 Research and development
Research costs are expensed as incurred. Development costs are expensed
as incurred unless technical and commercial feasibility of the project
is demonstrated, future economic benefts are probable, the Company has
an intention and ability to complete and use the asset and the costs
can be measured reliably.
2.19 Impairment
The Company assesses at each Balance Sheet date whether there is any
indication that an asset may be impaired. If any such indication
exists, the Company estimates the recoverable amount of the asset. For
an asset that does not generate largely independent cash infows, the
recoverable amount is determined for the cash-generating unit to which
the asset belongs. If such recoverable amount of the asset or the
recoverable amount of the cash generating unit to which the asset
belongs is less than its carrying amount, the carrying amount is
reduced to its recoverable amount. The reduction is treated as an
impairment loss and is recognised in the Proft and Loss account. If at
the Balance Sheet date there is an indication that a previously
assessed impairment loss no longer exists, the recoverable amount is
reassessed and the asset is refected at the recoverable amount. An
impairment loss is reversed only to the extent that the carrying amount
of asset does not exceed the net book value that would have been
determined if no impairment loss had been recognised.
2.20 Provisions and contingent liabilities
Provisions are recognised only when there is a present obligation as a
result of past events and when a reliable estimate of the amount of
obligation can be made. Contingent liability is disclosed for (i)
Possible obligation which will be confrmed only by future events not
wholly within the control of the Company or (ii) Present obligations
arising from past events where it is not probable that an outfow of
resources will be required to settle the obligation or a reliable
estimate of the amount of the obligation cannot be made. Contingent
assets are not recognised in the fnancial statements since this may
result in the recognition of income that may never be realised.
2.21 Insurance claims
Insurance claims are accounted for on the basis of claims admitted /
expected to be admitted and to the extent that there is no uncertainty
in receiving the claims.
2.22 Service tax input credit
Service tax input credit is accounted for in the books in the period in
which the underlying service received is accounted and when there is no
uncertainty in availing / utilising the credits.
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