We have audited the attached Balance Sheet of Gujarat Optical
Communication Limited as on 30th June, 2002 and also the Profit & Loss
Account for the year ended on that date annexed thereto. These
financial statements are the responsibility of the companys
management. Our responsibility is to express an opinion on these
financial statements based on our audit.
We conducted our audit in accordance with auditing standards
generally accepted In India. Those Standards require that we plan and
perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
We report as follows :
1. As required by the Manufacturing and Other Companies (Auditors
report) Order, 1988 issued by the Company Law Board In terms of Section
227 (4A) of the Companies Act, 1956, we give In the Annexure a
statement of the matters specified In the paragraphs 4 & 5 In the said
order.
2. Further to our comments in the Annexure referred to in paragraph 1
above we report that :
a) We have obtained all the Information and explanations which to the
best of our knowledge and belief were necessary for the purpose of
our audit;
b) In our opinion, proper books of accounts as required by the Law have
been kept by the Company so far as it appears from our examination of
those books;
c) The Balance Sheet and the Profit & Loss Account dealt with by this
report are in agreement with the books of accounts;
d) In our opinion, the attached Balance Sheet and Profit & Loss
Account, comply with the mandatory accounting standards referred to in
Section 211 (3C) of the Companies Act, 1956 to the extent applicable
except non provision of gratuity and Leave encashment as mentioned in
Note No.5 of Schedule 72 which is contrary to the practice recommended
in Accounting Standard 15 Accounting for retirement benefits in the
financial statement of Employers, the amount of which is not
ascertained and therefore the effect of this on loss for the year and
liabilities could not be quantified and Note No.:17 in schedule 12
regarding non disclosure of dues to SSI Units and ancillary
undertakings.
e) On the basis of the written representations received from the
Directors and taken on record by Board of Directors-and legal opinion
obtained by the company, we report that none of the Directors is
disqualified as on 30th June, 2002 from being appointed as a Director
in terms of clause (g) of Sub section (1) of Section 274 of the
Companies Act, 1956.
f) In our opinion and to the best of our information and according to
the explanations given to us and said accounts read with accounting
policies and other notes thereon, give the information required by the
Companies Act, 1956 in the manner so required and give a true and
fair view In conformity with the accounting principles generally
accepted In India.
(i) in the case of Balance Sheet, of the state of affairs of the
Company as on 30th June, 2002 ; and
(ii) In the case of Profit & Loss Account, of the Loss for the year
ended on that date.
ANNEXURE TO THE AUDITORS REPORT :
[Referred to in paragraph (1) of our Report of even date on the
accounts of Gujarat Optical Communication Ltd. for the year ended
30th June, 2002 ]
(i) The Company has maintained proper records showing full particulars
including quantitative details and situation of fixed assets. However
the same is required to be updated to include particulars about
additions made during the year 2000-01 & 2001-02. The fixed assets have
been physically verified by the management at reasonable intervals
during the year. No material discrepancies were noticed on such
verification.
(ii) The fixed assets of the Company have not been revalued during the
year.
(iii) The stock of finished goods, stores, spare parts and raw
materials have been physically verified by the management at reasonable
Intervals.
(iv) In our opinion, the procedures of physical verification of the
stocks followed by the management were found reasonable and adequate
in relation to the size of the Company and nature of its business.
(v) According to the information given to us, no material discrepancies
were noticed on physical verification of stocks as compared to book
records.
(vi) In our opinion and on the basis of our examination, the
valuation of stocks is fair and proper in accordance with the normally
accepted accounting principles. The basis of valuation of stocks is
same as in the preceding year.
(vii) The Company has not taken any loans, secured or unsecured, from
companies, firms or other parties listed in the register maintained
under Section 301 of the Companies Act, 1956. As explained to us there
is no Company under the same management as defined under Section 370
(1B) of the Companies Act, 1956.
(viii) The Company has not granted any loans secured or unsecured to
Companies, firms or other parties listed in the register maintained
under section 301 of the Companies Act, 1956. As explained to us, there
is no Company under the same management as defined under section 370
(1B) of the Companies Act. 1956.
(ix) In the respect of the loans, and advances In the nature of loans
given by the company to the parties there are no stipulations regarding
re payment of the principal amount. In the case of interest free loans
given to staff, which is outstanding since long time, we have been
informed that the management has taken steps for recovery / adjustment
of the same.
(x) In our opinion there are adequate internal control procedures
commensurate with size of the Company and the nature of its business
with regard to purchase of stores, raw materials including
components, plant and machinery, equipment and other assets and for the
sale of goods.
(xi) The transactions of purchase and sales of goods and materials made
in pursuance of contracts or arrangements entered in the register
maintained under section 301 of the Companies Act, 1956 as
aggregating during the year to Rs. 50,000/- (Rupees Fifty thousand
only) or more in the respect of each party have been made at price
which are reasonable, having regard to the prevailing market prices
for such goods or materials.
(xii) As explained to us, the Company has a regular procedure for the
determination of unserviceable or damaged stores and raw materials.
We are informed that there are no unserviceable or damaged stores,
raw materials and finished goods as at the end of the year.
(xiii) The Company has not accepted any deposits from the Public.
(xiv) In our opinion, reasonable records have been maintained by the
Company for the sale and disposal of realisable scrap. The Company has
no by-products.
(xv) The company did not have any formal internal audit system during
the year under review. However the company has explained that the
internal control procedure involve reasonable internal checking of its
financial records, which Is considered adequate under the
circumstances.
(xvi) We have broadly reviewed the books of accounts maintained by the
Company pursuant to the rules made by the Central Govt. for the
maintenance of cost records Under section 209 (1)(d) of the Companies
Act, 1956 in respect of cables and are of the opinion that prima facie,
the prescribed accounts and records have been maintained. We have,
however, not made a detailed examination of these records.
(xvii) According to the records of the Company has regularly deposited
the provident fund dues with the appropriate authorities and there were
no arrears of such dues as on the date of this report. According to the
information and explanations given to us, provisions of Employees
State Insurance Act, 1948 are not applicable to the Company.
(xviii) According to the Information and explanations given to us and
on the basis of records examined by us, no personal expenses of the
employees or directors, other than those payable under contractual
obligations or In accordance with generally accepted business practice
have been charged to revenue account.
(xix) According to the information and explanations given to us, no
undisputed amount payable in respect of Income-Tax, Wealth Tax, Sales
Tax, Custom Duty and Excise Duty were outstanding as on 30th
June, 2002 for a period of more than six months from the date they
become payable.
(xx) As per the legal opinion obtained by the Company, the provisions
of Sick Industrial Companies (Special Provisions) Act, 1985, do not
apply to the Company.
(xxi) In respect of trading activities of the Company, we are
informed that there were no damaged goods during the year.
For Manubhai & Co.
Chartered Accountants
Kshitij M Patel
Partner
Place : Ahmedabad
Date : 28th September, 2002
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