(a) Accounting Convention :
The financial statements are prepared under the historical cost
convention, in accordance with Generally Accepted Accounting Principles
in India, the Accounting Standards issued by the Institute of Chartered
Accountants of India and the provisions of the Companies Act, 1956 to
the extent applicable.
(b) Use of Estimates :
The preparation of financial statements in conformity with generally
accepted accounting principles requires the management to make
estimates and assumptions that affect the reported balances of assets
and liabilities as of the date of the financial statements and reported
amounts of income and expenses during the period. Management believes
that the estimates used in the preparation of financial statements are
prudent and reasonable. Actual results could differ from the estimates.
(c) Fixed Assets :
Fixed assets are stated at cost less accumulated depreciation and
impairment. Cost includes expenses related to acquisition and
borrowings cost during construction period. Exchange differences on
repayment and year end translation of foreign currency liabilities
relating to acquisition of assets are adjusted to the carrying cost of
the assets.
(d) Investments :
(i) Investments are classified into long term and current investments.
(ii) Long term investments are carried at cost. Provision for
diminution, if any, in the value of each long term investment is made
to recognise a decline, other than of a temporary nature.
(iii) Current investments are stated at lower of cost and fair value
and the resultant decline, if any, is charged to revenue
(e) Inventories :
Inventories of fuel oil are carried at lower of cost or net realisable
value. Cost is ascertained on first-in-first out basis.
(f) Incomplete Voyages :
Incomplete voyages represent freight received and direct operating
expenses in respect of voyages which were not complete as at the
Balance Sheet date.
(g) Borrowing Costs :
Borrowing costs that are directly attributable to the acquisition /
construction of the qualifying assets are capitalised as part of the
cost of the asset, upto the date of acquisition / completion of
construction.
(h) Revenue Recognition :
Freight and demurrage earnings are recognised on completed voyage
basis. Charter hire earnings are accrued on time basis except where the
charter party agreements have not been renewed/finalised, in which case
it is recognised on provisional basis.
(i) Operating Expenses :
(i) Fleet direct operating expenses are charged to revenue on completed
voyage basis.
(ii) Stores and spares delivered on board the ships are charged to
revenue.
(iii) Expenses on account of general average claims/damages to ships
are written off in the year in which they are incurred. Claims against
the underwriters are accounted for on submission of average adjustment
by the adjustors.
(j) Employee Benefits :
Liability is provided for retirement benefits of provident fund,
superannuation, gratuity and leave encashment in respect of all
eligible employees and for pension benefit to Whole-time Directors of
the Company.
(i) Defined Contribution Plan
Employee benefits in the form of Superannuation Fund, Provident Fund
and other Seamens Welfare Contributions are considered as defined
contribution plans and the contributions are charged to the Profit and
Loss of the period when the contributions to the respective funds are
due.
(ii) Defined Benefit Plan
Retirement benefits in the form of Gratuity and the Pension plan for
Whole-time Directors are considered as defined benefit obligations and
are provided for on the basis of actuarial valuations, using the
projected unit credit method, as at the date of the Balance Sheet.
(iii) Other Long Term Benefits
Long term compensated absences are provided for on the basis of an
actuarial valuation, using the projected unit credit method, as at the
date of the Balance Sheet.
Actuarial gain/losses, comprising of experience adjustments and the
effects of changes in actuarial assumptions are immediately recognised
in the Profit and Loss Account.
(k) Depreciation :
(i) Depreciation is provided so as to write off 95% of the original
cost of the asset over the estimated useful life or at rates prescribed
under the Schedule XIV to the Companies Act, 1956, whichever is higher.
The basis for charging depreciation and the estimated useful life of
the assets is as under :
(ii) Depreciation on fleet is provided on prorata basis and on Other
Assets depreciation is provided for the full year on additions and no
depreciation is provided in the year of disposal.
(iii) In case of assets depreciated under the straight line method, 95%
of the original cost is written off over the estimated useful life.
However, if an asset continues in operation beyond the useful life, as
estimated by the management, the balance cost is depreciated in the
subsequent year.
(l) Asset Impairment :
The carrying amounts of the Companys tangible and intangible assets
are reviewed at each balance sheet date to determine whether there is
any indication of impairment. If any such indication exists, the
assets recoverable amounts are estimated in order to determine the
extent of impairment loss, if any. An impairment loss is recognised
whenever the carrying amount of an asset exceeds its recoverable
amount. The impairment loss, if any, is recognised in the statement of
Profit and Loss in the period in which impairment takes place.
Where an impairment loss subsequently reverses, the carrying amount of
the asset is increased to the revised estimate of its recoverable
amount, however subject to the increased carrying amount not exceeding
the carrying amount that would have been determined (net of
amortisation of depreciation) had no impairment loss been recognised
for the asset in prior accounting periods.
(m) Foreign Exchange Transactions :
(i) Transactions in foreign currency are recorded at standard exchange
rates determined monthly. Monetary assets and liabilities denominated
in foreign currency, remaining unsettled at the period end are
translated at closing rates. The difference in translation of long-term
monetary assets and liabilities and realised gains and losses on
foreign currency transactions relating to acquisition of depreciable
capital assets are added to or deducted from the cost of the asset and
depreciated over the balance life of the asset and in other cases
accumulated in a Foreign Currency Monetary Item Translation Difference
Account and amortised over the balance period of such long term
asset/liability, but not beyond March 31, 2011 by recognition as income
or expense. The difference in translation of all other monetary assets
and liabilities and realised gains and losses on other foreign currency
transactions are recognised in the Profit and Loss Account.
(ii) Forward exchange contracts other than those entered into to hedge
foreign currency risk of firm commitments or highly probable forecast
transactions are translated at period end exchange rates and the
resultant gains and losses as well as the gains and losses on
cancellation of such contracts are recognised in the Profit and Loss
Account, except in case of contracts relating to the acquisition of
depreciable capital assets, in which case they are added to or deducted
from the cost of the assets. Premium or discount on such forward
exchange contracts is amortised as income or expense over the life of
the contract.
(iii) Currency swaps which form an integral part of the loans are
translated at closing rates and the resultant gains and losses are
dealt with in the same manner as the translation differences of long
term monetary assets and liabilities.
(n) Derivative Financial Instruments and Hedging :
The Company enters into derivative financial instruments to hedge
foreign currency risk of firm commitments and highly probable forecast
transactions, interest rate risk and bunker price risk. The method of
recognising the resultant gain or loss depends on whether the
derivative is designated as a hedging instrument, and if so, the nature
of the item being hedged. The carrying amount of a derivative
designated as a hedge is presented as a current asset or a liability.
The company does not enter into any derivatives for trading purposes.
Cash Flow Hedge :
Forward exchange contracts entered into to hedge foreign currency risks
of firm commitments or highly probable forecast transactions, forward
rate options, currency and interest rate swaps and commodity future
contracts, that qualify as cash flow hedges are recorded in accordance
with the principles of hedge accounting enunciated in Accounting
Standard (AS) 30 – Financial Instruments : Recognition and Measurement.
The gains or losses on designated hedging instruments that qualify as
effective hedges is recorded in the Hedging Reserve account and is
recognised in the statement of Profit and Loss in the same period or
periods during which the hedged transaction affects profit and loss or
is transferred to the cost of the hedged non-monetary asset upon
acquisition.
Gains or losses on the ineffective transactions are immediately
recognised in the Profit and Loss account. When a forecasted
transaction is no longer expected to occur the gains and losses that
were previously recognised in the Hedging Reserve are transferred to
the statement of Profit and Loss immediately.
(o) Provision for Taxation :
Tax expense comprises both current and deferred tax.
(i) Provision for current income-tax is made on the basis of the
assessable income under the Income-tax Act, 1961. Income from shipping
activities is assessed on the basis of deemed tonnage income of the
Company.
(ii) Deferred income-tax is recognised on timing differences, between
taxable income and accounting income which originate in one period and
are capable of reversal in one or more subsequent periods only in
respect of the non-shipping activities of the Company. The tax effect
is calculated on the accumulated timing differences at the year end
based on tax rates and laws, enacted or substantially enacted as of the
balance sheet date.
(p) Provisions and Contingent Liabilities :
Provisions are recognised in the accounts in respect of present
probable obligations, the amount of which can be reliably estimated.
Contingent Liabilities are disclosed in respect of possible obligations
that arise from past events but their existence is confirmed by the
occurrence or non-occurrence of one or more uncertain future events not
wholly within the control of the Company.
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