1. We have audited the attached Balance Sheet of Gillanders Arbuthnot
And Company Limited, as at 31st March 2011, and the related Profit and
Loss Account and Cash Flow Statement for the year ended on that date
annexed thereto, which we have signed under reference to this report.
These financial statements are the responsibility of the Company''s
management. Our responsibility is to express an opinion on these
financial statements based on our audit.
2. The report on the audit of Modern India Construction Company
Division and GIS Cotton Mill Division carried out by Bagree & Co and
Dutta Ghosh and Associates respectively has been forwarded to us as
required under clause (c) of sub-section 3 of Section 228 of the
Companies Act 1956 of India (''the Act'') and has been considered in
preparing our report.
3. We conducted our audit in accordance with the auditing standards
generally accepted in India. Those Standards require that we plan and
perform the audit to obtain rea- sonable assurance about whether the
financial statements are free of material misstatement. An audit
includes ex- amining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and sig- nificant estimates
made by management, as well as evalu- ating the overall financial
statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
4. As required by the Companies (Auditor''s Report) Order, 2003, as
amended by the Companies (Auditor''s Report) (Amendment) Order, 2004,
(together the Order), issued by the Central Government of India in
terms of sub-section (4A) of Section 227 of ''The Companies Act, 1956''
of India (the ''Act'') and on the basis of such checks of the books and
records of the company as we considered appropriate and according to
the information and explanations given to us, we give in the Annexure a
statement on the matters specified in paragraphs 4 and 5 of the said
Order.
5. Further to our comments in the Annexure referred to in paragraph 4
above, we report that:
5.1 We have obtained all the information and explanations which, to the
best of our knowledge and belief, were necessary for the purposes of
our audit;
5.2 In our opinion, proper books of account as required by law have
been kept by the Company so far as appears from our examination of
those books;
5.3 The Balance Sheet, Profit and Loss Account and Cash Flow Statement
dealt with by this report are in agreement with the books of account;
5.4 In our opinion, the Balance Sheet, Profit and Loss Account and Cash
Flow Statement dealt with by this report comply with the Accounting
Standards referred to in sub-section (3C) of Section 211 of the Act;
5.5 On the basis of written representations received from the directors
as on 31st March, 2011 and taken on record by the Board of Directors,
none of the directors is disqualified as on 31st March 2011 from being
appointed as a director in terms of clause (g) of sub- section (1) of
Section 274 of the Act;
5.6 In our opinion and to the best of our information and according to
the explanations given to us, the said financial statements read
together with the notes thereon and attached thereto give the
information required by the Act, in the manner so required and also
give a true and fair view in conformity with the accounting principles
generally accepted in India:
(i) in the case of the Balance Sheet, of the state of affairs of the
company as at 31st March 2011:
(ii) in the case of the Profit and Loss Account, of the profit for the
year ended on that date; and
(iii) in the case of the Cash Flow Statement, of the cash flows for the
year ended on that date.
ANNEXURE TO AUDITORS'' REPORT [Referred to in paragraph 4 of the
Auditors'' Report of even date to the members of Gillanders Arbuthnot
and Company Limited on the financial statements for the year ended 31st
March 2011]
1. (a) The Company has maintained proper records showing full
particulars, including quantitative details and situation, of fixed
assets.
(b) The fixed assets of the Company have been physically verified
during the year by the management at reasonable intervals and no
material discrepancies were noticed on such verification. In our
opinion, the frequency of verification is reasonable.
(c) In our opinion and according to the information and explanations
given to us, a substantial part of fixed assets has not been disposed
of by the Company during the year.
2. (a) As explained to us, the inventory of the Company (excluding
stocks with third parties) has been physically verified during the year
by the management or by a firm of Chartered Accountants on behalf of
the management during the year. In respect of stock lying with third
parties, those have substantially been confirmed by them and/or have
been verified with reference to subsequent sale. In our opinion the
frequency of such verification is reasonable.
b) In our opinion, the procedures of physical verification of inventory
followed by the management are reasonable and adequate in relation to
the size of the Company and the nature of its business.
(c) On the basis of our examination of the inventory records, in our
opinion, the Company has maintained proper records of inventory. The
discrepancies noticed on physical verification of inventory as compared
to book records were not material.
3. (a) According to the information and explanations given to us, the
company has not granted any loans, secured or unsecured, to companies,
firms or other parties covered in the register maintained under Section
301 of the Act. Accordingly, paragraphs 4 (iii)(b), (c), and (d) of the
Order are not applicable.
(b) According to the information and explanations given to us, the
Company has not taken any loan, secured or unsecured, from companies,
firms or other parties covered in the register maintained under Section
301 of the Act. Accordingly, paragraphs 4 (iii) (f) and (g) of the
Order are not applicable.
4. In our opinion and according to the information and explanations
given to us, there is an adequate internal control system commensurate
with the size of the Company and the nature of the business for the
purchase of inventory, fixed assets and for the sale of the goods and
services. Further, on the basis of our examination of the books and
records of the Company, and according to the information and
explanations given to us, we have neither come across nor have been
informed of any continuing failure to correct major weaknesses in the
aforesaid internal control system.
5. (a) In our opinion and according to the information and
explanations given to us, the particulars of contracts or arrangements
referred to in Section 301 of the Act have been entered in the register
required to be maintained under that section.
(b) In our opinion and according to the information and explanations
given to us, the transactions made in pursuance of such contracts or
arrangements entered in the register maintained under Section 301 of
the Act and exceeding the value of Rupees Five Lakhs in respect of any
party during the year have been made at prices which are reasonable
having regard to the prevailing market prices at the relevant time.
6. In our opinion and according to the information and explanations
given to us, the Company has complied with the directives issued by
Reserve Bank of India and the provisions of Sections 58A, 58AA or any
other relevant provisions of the Act and the Companies (Acceptance of
Deposits) Rules, 1975 with regard to the deposits accepted from the
public. According to the information and explanations given to us, no
Order has been passed by the Company Law Board or National Company Law
Tribunal or Reserve Bank of India or any Court or any other Tribunal on
the company in respect of the aforesaid deposits.
7. In our opinion, the Company has an internal audit system
commensurate with its size and nature of its business.
8. We have broadly reviewed the books of account maintained by the
Company relating to certain products (Tea Plantation, Textile and
Chemical) where, pursuant to the Rules made by the Central Government
of India, the maintenance of cost records has been prescribed under
clause (d) of sub-section (1) of Section 209 of the Act, and are of the
opinion that prima facie, the prescribed accounts and records have been
made and maintained. To the best of our knowledge and according to the
information and explanations given to us, the Central Government of
India under the aforesaid Act have not prescribed the maintenance of
cost records for other products of the Company. We have not, however,
made a detailed examination of the records with a view to determine
whether they are accurate or complete.
9. (a) According to the information and explanations given to us and
the records of the Company examined by us, in our opinion, the Company
is generally regular in depositing the undisputed statutory dues
including Provident Fund, Investor Education and Protection Fund,
Employees'' State Insurance, Income-Tax, Sales- Tax, Wealth Tax, Service
Tax, Customs Duty, Excise duty, Cess and other material statutory dues
as applicable, with the appropriate authorities. As at 31st March 2011,
there were no arrears in respect of the aforesaid dues for a period of
more than six months from the date they became payable, except in
respect of service tax as stated below:
Name of Nature of
Dues Amount Period to
which Due Date Date of
the Statute (Rs. in lacs) the amount
relates Payment
Finance Act,
1997 Service
Tax on 2.27 1997-98 June, 2002 Not paid
freight bills
b) Further, since the Central Government of India has till date not
prescribed the amount of cess payable under Section 441A of the Act, we
are not in a position to comment upon the regularity or otherwise of
the Company in depositing the same.
(c) According to the information and explanations given to us and the
records of the Company examined by us, the particulars of dues of
income-tax, sales-tax, wealth tax, service tax, customsst duty, excise
duty and cess as applicable as at 31 March 2011 which have not been
deposited on account of a dispute, are as follows –
Name of the Nature of Dues Amount
Statute (Rs. in lacs)
Central Sales Tax Act, Sales Tax 82.01
1956
249.37
The West Bengal Sales Sales Tax 31.17
Tax Act, 1944
9.68
West Bengal Value Added Sales Tax 184.38
Tax Act, 2005
178.55
Bengal Finance Sales Tax 15.66
(Sales Tax) Act, 1941
Orissa Sales Tax Act, 1947 Sales Tax 0.53
Central Sales Tax (Orissa) Sales Tax 9.30
Rules, 1957
Central Excise Act, 1944 Excise Duty 34.32
63.33
Finance Act, 1997 Service Tax 42.46
(Paid under
protest Rs. 15)
Income Tax Act, 1961 Income Tax 5.86
Name of the Period to which the Forum where Dispute
Statue amount relates is Pending
Central Sales Tax Act,
1956 2003-04, 2004-05 &
2005-06 West Bengal Commercial
Taxes Appellate and
Revisional Board, Kolkata
2006-07 & 2007-08 Sr. Joint Commissioner of
Sales Tax, Kolkata
The West Bengal Sales
Tax Act, 1944 1996-97, 1998-99,
2001-02 & Additional/Deputy
Commissioner
2004-05 of Commercial Taxes, Kolkata
Revisional Board, Kolkata
2003-04 West Bengal Commercial
Taxes Appellate and
Revisional Board, Kolkata
West Bengal Value Added
Tax Act, 2005 2005-06, 2007-08 Sr. Joint Commissioner of
& Quarter ended Jun
06 & Dec 06 Sales Tax, Kolkata
Quarter ended Sep 06
& Mar 07 West Bengal Commercial
Taxes Appellate and
Revisional Board, Kolkata
Bengal Finance
(Sales Tax) Act, 1941 1985-86 West Bengal Commercial
Taxes Appellate and
Revisional Board, Kolkata
Orissa Sales Tax Act,
1947 1998-99 Additional Commissioner
of Sales Tax, Cuttack
Central Sales Tax (Orissa)
Rules, 1957 1998-99 & 1999-2000 Additional Commissioner
of Sales Tax, Cuttack
Central Excise Act,
1944 Upto 1987-88 Office of the Commissioner-
Central Excise
Various periods from
1994-95 to Office of the Additional/
Deputy
2007-08 Commissioner of Central
Excise
Finance Act, 1997 2003-04 to 2006-07 CCE (Appeal), Kolkata
Income Tax Act, 1961 1987-88 High Court, Kolkata
10. The Company has no accumulated losses as at 31st March 2011 and it
has not incurred any cash losses in the financial year ended on that
date or in the immediately preceding financial year.
11. According to the records of the Company examined by us and the
information and explanation given to us, the Company has not defaulted
in repayment of dues to any financial institution or banks at the
Balance Sheet date. The Company had neither any outstanding debenture
at the beginning of the year nor has it issued any debenture during the
year.
12. According to the information and explanation given to us, the
Company has not granted any loans and advances on the basis of security
by way of pledge of shares, debentures and other securities.
13. The provisions of any special statute applicable to chit fund/
nidhi / mutual benefit fund/societies are not applicable to the
company.
14. In our opinion and according to the information and explanation
given to us, the Company is not a dealer or trader in shares,
securities, debentures and other investments.
15. In our opinion and according to the information and explanations
given to us, the Company has given guarantee for loans taken by others
from banks or financial institutions in an earlier year is prima facie
not prejudicial to the interests of the Company.
16. In our opinion, and according to the information and explanations
given to us, on an overall basis, the term loans have been applied for
the purposes for which they were obtained.
17. On the basis of an overall examination of the Balance Sheet of the
Company, in our opinion and according to the information and
explanations given to us, there are no funds raised on a short-term
basis which have been used for long-term investment.
18. The Company has not made any preferential allotment of shares to
parties and companies covered in the register maintained under Section
301 of the Act during the year.
19. The Company has not issued any debentures and accordingly the
question of creation of securities in this regard does not arise.
20. The Company has not raised any money from public issue during the
year.
21. During the course of our examination of the books and records of
the Company, carried out in accordance with the Generally Accepted
Auditing Practices in India, and according to the information and
explanations given to us, we have neither come across any instance of
material fraud on or by the Company, noticed or reported during the
year, nor have we been informed of such case by the management.
For Singhi & Co.
Firm Registration Number - 302049E
Chartered Accountants
Rajiv Singhi
Partner
Kolkata, 30th May, 2011 Membership No. 053518
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