1. Accounting Concepts The accounts are prepared on historical cost
concept based on accrual method of accounting as a going concern, and
consistent with generally accepted accounting principles in accordance
with the mandatory accounting standards and disclosure requirements as
per the provisions of the Companies Act, 1956.
2. Income Recognition
(A) Income from services rendered is accounted for:
(a) In the case of cost plus jobs, on the basis of amount billable
under the contracts;
(b) In the case of lumpsum services and lumpsum Turnkey contracts, as
proportion of actual direct costs of the work to latest estimated total
direct cost of the work; and
(c) In the case of contracts providing for a percentage fee on
equipment/project cost, on the basis of physical progress duly
certified.
(B) Other claims including interest on outstandings are accounted for
when there is virtual certainty of ultimate collection.
3. Turnover/work-in-progress
(A) No income has been taken into account on jobs for which:
a) The terms of remuneration receivable by the Company have not been
settled and/or scope of work has not been clearly defined and,
therefore, it is not possible in the absence of settled terms to
determine whether there is a profit or loss on such jobs. However, in
cases where minimum undisputed terms have been agreed to by the
clients, income has been accounted for on the basis of such undisputed
terms though the final terms are still to be settled.
b) The terms have been agreed to at lumpsum services / lumpsum turnkey
contracts and physical progress is less than 25%.
(B) The Cost of such jobs as stated in ''A'' above is carried forward as
work-in-progress at actual direct cost.
4. Fixed Assets
a) Fixed Assets are stated at cost of acquisition or construction less
accumulated depreciation. Cost of acquisition is inclusive of freight,
duties, taxes and other incidental expenses.
b) The cost of any software purchased initially along with the computer
hardware is being capitalised along with the cost of the hardware. Any
subsequent acquisition / upgradation of software is being capitalized
as an asset.
c) Whenever any new office space is acquired and partitions/fixtures
and fittings are provided to make it suitable for use, the expenditure
on the same is capitalised and depreciation charged as per Para 5 (a)
below. All expenditure on subsequent modifications and repairs of
partitions/fixtures and fittings are charged to revenue in the year it
is incurred.
5. Depreciation
a) Depreciation on fixed assets is charged on straight line method
either on the basis of rates arrived at with reference to the useful
life of the assets evaluated by the Committee consisting of Technical
experts and approved by the Management, or the minimum rates prescribed
under Schedule XIV of the Companies Act, 1956, whichever is higher.
b) No depreciation has been provided in the case of land which is on
perpetual lease or where no lease deeds have been executed. Premium
paid on land where lease agreements have been executed are written off
over the period of lease proportionately.
c) The cost of capitalized software is amortized over a period of three
years from the date of its acquisition. However, software individually
costing upto Rs. 5 lakhs is fully amortized during the year of its
acquisition.
d) 100% depreciation is provided on library books in the year of
purchase since individual books are low value items.
e) Assets individually costing less than Rs. 5,000 are fully depreciated
in the year of acquisition.
6. Impairment of Assets Impairment of cash generating assets are
reviewed for impairment whenever an event or changes in circumstances
indicate that carrying amount of such assets may not be recoverable. If
such assets are considered to be impaired, the impairment to be
recognized is measured by the amount by which the carrying amount of
the assets exceeds the fair value of assets. If it is found that some
of the impairment losses already recognized needs to be reversed the
same are recognized in the statement of Profit & Loss Account in the
year of reversal.
7. Inventories Inventories in respect of stores, spares and chemicals
etc. are valued at cost or net realisable value which ever is less.
Cost is determined on First In First Out Basis.
8. Provision for Contractual Obligations The provision for estimated
liabilities on account of guarantees & warranties etc. in respect of
lumpsum services and lumpsum turnkey contracts awarded to the Company
are being made on the basis of assessment of risk and consequential
probable
liabilities on each such job made by the management.
9. Foreign Currency Transactions
a) Fixed assets are incorporated at the rates in force when transaction
takes place.
b) Current Assets and Current Liabilities including Cash and Bank
balances are carried at the year end exchange rates. Any gain or loss
on account of exchange difference is charged to the Profit & Loss
Account.
c) Foreign currency transactions (Income & Expenditure) are accounted
for at average monthly rates based on market rates for preceding month
in respect of Pound Sterling, US Dollars, Euro, Australian Dollar,
Canadian Dollar, Swiss Franc & Japanese Yen and in respect of other
currencies at Government rates prevailing in the month. Payments to
sub- contractors/vendors from Foreign Currency (FCN) account are
recorded at bank rate prevailing on the date of transaction.
10. Research and Development Expenditure/Government Grant
(a) Revenue expenditure on Research and Development is charged to
Profit and Loss Account in the year the expenditure is incurred.
Capital Expenditure on Research and Development is capitalized under
respective fixed assets.
(b) Government grant of capital nature for promotion and setting up of
R&D Centre is treated as Capital Reserve and shown separately under
Reserves and Surplus.
(c ) Funds received from Government Agencies to carry out Research and
Development activities are shown under the Head ''other income'' as
adjustment against expenditure incurred. Unutilised funds are shown
under other liabilities.
11. Retirement / Other Long Term Employee Benefits
a) Liability in respect of Gratuity, a defined benefit plan, is being
paid to a fund maintained by LIC and administered through a separate
irrevocable trust set up by the company. Difference between the fund
balance and accrued liability at the end of the year based on actuarial
valuation is charged to Profit & Loss Account.
b) Liability towards carried forward leave and post retirement medical
benefits, being defined benefit plans, is paid to a fund maintained by
LIC and difference between the fund balance and accrued liability at
the end of the year based on actuarial valuation is charged to Profit &
Loss Account.
c) Contributions with respect to Provident Fund, a defined contribution
plan, are made to the trust set-up by the Company for the purpose.
d) Contribution with respect to Superannuation Scheme, a defined
contribution plan for employees is paid to a fund maintained by the
Life Insurance Corporation of India and administered through separate
irrecoverable Trust set up by the Company.
e) Liability in respect of other long term/terminal employee benefits,
being defined benefit plans, is recognized on the basis of actuarial
valuation.
f) Voluntary retirement expenses are charged to Profit & Loss Account
in the year of its incurrence.
12. Expenses/Income booked to Profit and Loss Account are after
adjustment of excess/short provisions. However, in cases of specific
provisions where no expenses/income has been incurred/received against
such provisions, the same are adjusted as excess provisions of previous
years written back/Miscellaneous income.
13. Dividend on Units/Shares is accounted for on declaration made upto
the close of the accounting year. Income distributed/undistributed
surplus on investment in an AOP is recognised as income as per
intimation received.
14. Taxes On Income
Current tax is determined as the amount of tax payable in respect of
taxable income for the period. Deferred tax is recognized on timing
difference, being the difference between taxable income and accounting
income that originate in one period and are capable of reversal in one
or more subsequent periods. Deferred Tax Asset is recognized only to
the extent that there is a reasonable certainty that sufficient future
taxable income will be available against which such deferred assets can
be realised.
15. Investment
Long-term investments are carried at cost. However, when there is a
decline, other than temporary, in the value of a long-term investment,
the carrying amount is reduced to recognise the decline. Current
Investments are carried at the lower of cost or market value.
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