Background
Dhanlaxmi Bank Limited was incorporated in November 1927 atThrissur, in
Kerala by a group of ambitious entrepreneurs. Dhanlaxmi bank is a
publicly held banking company engaged in providing a wide range of
banking and financial services including commercial banking and
treasury operations. Dhanlaxmi bank is a banking company governed by
The Banking Regulation Act, 1949. It became a scheduled commercial bank
in 1977.
Basis of preparation of financial statements
The financial statements have been prepared and presented under the
historical cost convention and accrual basis of accounting, unless
otherwise stated and in compliance with generally accepted accounting
principles, statutory requirements prescribed under the Banking
Regulation Act, 1949, circulars and guidelines issued by the Reserve
Bank of India (RBI) from time to time, Accounting Standards issued by
the Institute of Chartered Accountants of India and notified by the
Companies Accounting Standard Rules, 2006, to the extent applicable and
in compliance of the current practices prevailing within the banking
industry in India.
The preparation of financial statements requires the management to make
estimates and assumptions considered In the reported amounts of assets
and liabilities (including contingent liabilities) as of the date of
the financial statements and the reported income and expense for the
reporting period. Management believes that the estimates used in the
preparation of the financial statements are prudent and reasonable.
Future results may differ from these estimates. Any revision in the
accounting estimates is recognized prospectively in the current and
future periods.
PRINCIPAL ACCOUNTING POLICIES
1. Revenue recognition
- Items of income and expenditure are accounted for on accrual basis,
except as stated hereunder :
- Interest on loans and advances is recognized on accrual basis other
than on those stipulated in RBIs prudential norms on income
recognition, asset classification and provisioning relating to NPAs
where the income is recognized on realization.
- Rent on safe deposit lockers, dividends, depository participant
business etc are accounted for on cash basis. Discount on bills is
recognized upfront except where the tenure exceeds one year.
- Loan processing fee is accounted for upfront when it becomes due.
- Commission received on guarantees issued is amortised on a
straight-line basis over the period of the guarantee.
- Interest on Income tax refunds is accounted in the year in which the
same is determined.
- In respect of accounts covered under one time settlement, the
recoveries are adjusted against book balance and the net balance is
written off.
- Income accounted for in the preceding year and remaining unrealized
is de-recognised in respect of advances classified as NPA during the
year. Interest on NPA is transferred to interest suspense account and
recognised in Profit and Loss Account when realized
- In respect of sale of Assets under securitization, the Bank has
followed RBI guidelines as under:
- Sale price received shall be duly accounted for and shall be
apportioned to each asset on the basis of respective valuations given
to the asset.
- If the sale price is below Net Book Value (i.e. Outstanding book
balance less interest suspense and provisions held) {Net NPA}, then
short fall should be debited to profit and loss account.
- If sale value is higher than the Net NPA balance, then excess
provisions shall not be reversed would be utilized to meet the
shortfall/loss on account of sale of other non performing Assets.
- At the end of each reporting year, security receipts issued by the
asset reconstruction company are valued in accordance with the
guidelines applicable to such instruments, prescribed by RBI from time
to time. Accordingly, in cases where the cash flows from security
receipts are limited to the actual realization of the financial assets
assigned to the instruments in the concerned scheme, the Bank reckons
the net asset value obtained from the asset reconstruction company from
time to time, for valuation of such investments at each reporting year
end. The cash consideration received in respect of accounts written off
shall be credited to Profit and Loss Account and the value of Security
Receipts shall be classified under investments and the corresponding
provision shall be retained.
2. Investments
Investments are accounted for in accordance with the extant RBI
guidelines on investment classification and valuation as mentioned
below :
a) Classification:
Investments in Government, other approved securities, shares,
debentures, bonds and other securities are categorized into (a) Held to
Maturity (b) Held for Trading and (c) Available for Sale in terms of
RBI guidelines.
b) Basis of Classification :
Investments that are held principally for resale within 90 days from
the date of purchase are classified under Held for Trading category.
Investments which the Bank intends to hold till maturity are classified
as Held to Maturity securities.
Investments which are not classified in the above categories are
classified under Available for Sale category.
c) Acquisition Cost:
In determining acquisition cost of an investment:
- Brokerage, Commission, etc. paid at the time of acquisition, are
charged to revenue.
- Broken period interest (the amount of interest from the previous
interest payment date till the date of purchase/sale of instruments) on
debt instruments is treated as a revenue item.
- Cost of investments is based on the weighted average cost method
d) Valuation of Investments is done as under:
- Held to Maturity: Held to Maturity securities are carried at their
acquisition cost or at amortised cost, if acquired at a premium over
the face value. Any premium over the face value of fixed rate and
floating rate securities acquired is amortised over the remaining
period to maturity on a constant yield basis.
- Available for Sale and Held for Trading securities are valued
periodically as per RBI guidelines. Quoted investments are valued
based on the trades/quotes on the recognized stock exchanges,
subsidiary general ledger account transactions, price list of RBI or
prices declared by Primary Dealers Association of India jointly with
Fixed Income Money Market and Derivatives Association (FIMMDA),
periodically.
The market/fair value of unquoted government securities which are in
the nature of Statutory Liquidity Ratio (SLR) securities included in
the Available for Sale and Held for Trading categories is as per
the rates published by FIMMDA. The valuation of other unquoted fixed
income securities wherever linked to the Yield-to-Maturity (YTM) rates,
is computed with a mark-up (reflecting associated credit risk) over the
YTM rates for government securities published by FIMMDA.
Unquoted equity shares are valued at the break-up value, if the latest
balance sheet is available, or at Rs. 1, as per RBI guidelines.
Securities are valued scrip-wise and depreciation/appreciation is
aggregated for each category. Net appreciation in each category, if
any, being unrealised, is ignored, while net depreciation is provided
for.
Investment valuation norms for various categories are as given in table
below :
Particulars Valuation Norms
Central Government
Securities Prices published by PDAI/FIMMDA
State Government
Securities At YTM published by PPAI/FIMMDA
Other Approved
Securities YTM published by PDAI/FIMMDA duly adjusted as
per RBI guidelines
Bonds, Debentures
and Preference
Shares As per rates/methodologies
prescribed by FIMMDA
Equity Shares Valued at book value as per the
latest Balance Sheet. Where Balance Sheets
are not available, at Rs. 1 /- per Company
Units of Mutual
Fund Re-purchase price / NAV declared by the Mutual
Fund as at the close of the year
Other securities As per guidelines prescribed by RBI
Non-performing investments are identified and depreciation/provision is
made thereon based on the RBI guidelines. The depreciation/provision is
not set off against the appreciation in respect of other performing
securities. Interest on non-performing investments is not recognised in
the Profit or Loss Account until received.
e) Sale of Investments:
Profit on sale of investments in the Held to Maturity category is
credited to the profit and loss account and is thereafter appropriated
(ne of applicable taxes and statutory reserve requirements) to Capital
Reserve. Profit on sale of investments in Available for Sale and
Held for Trading categories is credited to profit and loss account.
The shifting of securities from one category to another is done with
the approval of the Board as per RBI guidelines. The shifting is
effected at acquisition cost/ book/market value on the date of
transfer, whichever is the least and the depreciation if any at the
time of shifting is fully provided for.
f) Repo and Reverse Repo Transactions:
In a repo transaction, the bank borrows monies against pledge of
securities. The book value of the securities pledged is credited to the
investment account. Borrowing costs on repo transactions are accounted
for as interest expense. In respect of repo transactions outstanding at
the balance sheet date, the difference between the sale price and book
value, if the former is lower than the latter, is provided as a loss in
the income statement.
In a reverse repo transaction, the bank lends monies against incoming
pledge of securities. The securities purchased are debited to the
investment account at the market price on the date of the transaction.
Revenues thereon are accounted as interest income.
In respect of repo transactions under Liquidity Adjustment Facility
with RBI (LAF), monies borrowed from RBI are credited to investment
account and reversed on maturity of the transaction. Costs thereon are
accounted for as interest expense. In respect of reverse repo
transactions under LAF, monies paid to RBI are debited to investment
account and reversed on maturity of the transaction. Revenues thereon
are accounted as interest income.
3. Advances
Advances are classified as performing and non-performing based on the
Reserve Bank of India guidelines and further into Standard,
Sub-Standard, Doubtful and Loss Assets and are stated net of bills
rediscounted, specific provisions, floating provisions, interest in
suspense for non-performing advances and claims received from Export
Credit Guarantee Corporation.
Specific loan loss provisions in respect of non-performing advances
(NPAs) are made based on managements assessment of the degree of
impairment of wholesale and retail advances, subject to the minimum
provisioning level prescribed in the RBI guidelines.
The Bank maintains general provision for standard assets at levels
stipulated by RBI from time to time. Provision for standard assets is
included under Other Liabilities. Provisions made in excess of these
regulatory levels or provisions which are not made with respect to
specific non-performing assets are categorised as floating provisions.
The Bank considers a restructured account as one where the Bank, for
economic or legal reasons relating to the borrowers financial
difficulty, grants to the borrower concessions that the Bank would not
otherwise consider. Restructuring would normally involve modification
of terms of the advance/securities, which would generally include,
among others, alteration of repayment period/ repayable amount/ the
amount of installments/ rate of interest (due to reasons other than
competitive reasons). Restructured accounts are reported as such by the
Bank only upon approval and Implementation of the restructuring
package. Necessary provision for diminution In the fair value of a
restructured account Is made.
The Bank buys loans through the direct assignment route. In respect of
direct assignment, where the purchase consideration is higher than the
principal amount of the portfolio, the resultant additional upfront
amount Is classified under Other assets which will be amortised
during the life of such loans. Other assets are accounted at the deal
value.
4. Fixed assets and depreciation
Fixed assets, except those revalued, are stated at cost less
accumulated depreciation. Cost includes cost of purchase and all
expenditure like site preparation, installation costs, professional
fees and other expenses incurred on the asset before it is ready to
use. Subsequent expenditure incurred on assets put to use is
capitalized only when it increases the futures benefit/ functioning
capability from/ of such assets.
Software is capitalized where it is reasonably estimated that the
software has an enduring useful life. Software is amortized over its
estimated useful life, which is generally five years
For assets purchased and sold during the year, depreciation is provided
on a pro rata basis by the Bank.
5. Impairment of Assets
The Bank assesses at each balance sheet date whether there is any
indication that an asset may be impaired, Impairment of loss, if any,
is provided in the Profit and Loss Account to the extent the carrying
amount of assets exceeds their estimated recoverable amount.
6. Transactions involving foreign exchange
- Monetary assets and liabilities are translated at the exchange rates
prevailing at the close of the year as advised by Foreign Exchange
Dealers Association of India (FEDAI) and the resulting net gain/loss
is recognized in the revenue account.
- Profit or loss on outstanding forward foreign currency contracts are
accounted for at the exchange rates prevailing at the close of the year
as per FEDAI/RBI guidelines. The resulting profit or loss is included
in the Profit and Loss Account.
- Income and expenditure items are accounted at the exchange rates
ruling on the date of transaction.
- Contingent liabilities in respect of outstanding forward foreign
currency exchange contracts, guarantees and letters of credit are
stated at the exchange rates prevailing at the close of the year.
- Premium/discount on hedge swaps are recognized as interest
income/expenses and are recognized/ amortised over the period of the
transactions.
7. Employee Stock Option Scheme
Dhanlaxmi Bank Limited Employees Stock Option Scheme 2009 (ESOP
Scheme) provides for the grant of equity shares of the Bank to its
eligible employees and Directors in the whole time employment of the
Bank. The Scheme provides that employees are granted an option to
acquire equity shares of the Bank that vests in a graded manner. The
options may be exercised within a specified period. The Bank follows
the intrinsic value method to account for its stock-based employees
compensation plans. Compensation cost is measured as the excess, if
any, of the fair market price of the underlying stock over the exercise
price on the grant date. The fair market price is the latest closing
price, immediately prior to the date of the Board of Directors meeting
in which the options are granted, on the stock exchange on which the
shares of the Bank are listed. In this regard the Bank has complied
with the SEBI (Employee Stock Option Scheme and Employee Stock Purchase
Scheme) guidelines, 1999.
8. Employee Benefit
The defined employee benefit schemes are as under :-
- Provident Fund
The contribution as required by the statute is made to the Staff
Provident Fund Trust of the bank and is debited to the Profit and Loss
Account. The obligation of the Bank is limited to such contribution.
- Gratuity
The Bank has a defined benefit gratuity plan for Officers and Workmen.
Every Officer/workman who has rendered continuous services of five
years or more is eligible for Gratuity on superannuation, resignation,
termination, disablement or on death. The scheme is funded by the bank
and is managed by a separate staff trust. The liability for the same is
recognized on the basis of actuarial valuation.
- Pension
The bank has a defined benefit pension Plan. The plan applies to those
employees of the bank who were on the Bank payroll as on September 29,
1995, having opted for the pension scheme and to all workmen joining,
thereafter. The scheme is managed by a simple separate trust and the
liability for the same is recognized on the basis of actuarial
valuation.
9. Lease Accounting
Lease payments for assets taken on operating lease are recognized in
the Profit and Loss Account over the lease term in accordance with the
Accounting Standard - 19, Leases, issued by the Institute of Chartered
Accountants of India.
10. Income tax
Income tax expense comprises current tax provision, the net change in
the deferred tax asset or liability in the year. Deferred tax assets
and liabilities are recognised for the future tax consequences of
timing differences between the carrying values of assets and
liabilities and their respective tax bases, and operating loss carry
forwards. Deferred tax assets and liabilities are measured using the
enacted or substantially enacted tax rates at the balance sheet date.
Deferred tax assets are recognized only to the extent there is
reasonable certainty that the assets can be realized in future. In case
of unabsorbed depreciation or carried forward loss under taxation laws,
deferred tax assets are recognized only if there is virtual certainty
of realization of such assets. Deferred tax assets are reviewed at each
balance sheet date and appropriately adjusted to reflect the amount
that is reasonably/virtually certain to be realized.
11. Accounting for provisions, contingent liabilities and contingent
assets
In accordance with Accounting Standard - 29, Provisions, Contingent
Liabilities and Contingent Assets, issued by the Institute of Chartered
Accountants of India, the Bank recognises provisions when it has a
present obligation as a result of a past event it is probable that an
outflow of resources embodying economic benefits will be required to
settle the obligation and when a reliable estimate of the amount of the
obligation can be made.
Provisions are determined based on management estimate required to
settle the obligation at the balance sheet date, supplemented by
experience of similar transactions. These are reviewed at each balance
sheet date and adjusted to reflect the current management estimates. In
cases where the available information indicates that the loss on the
contingency is reasonably possible but the amount of loss cannot be
reasonably estimated, a disclosure is made in the financial statements.
Contingent Assets, if any, are not recognised in the financial
statements since this may result in the recognition of income that may
never be realized.
12. Earnings per share
The Bank reports basic and diluted earnings per equity share in
accordance with AS-20, Earnings per Share, issued by the Institute of
Chartered Accountants of India. Basic earnings per equity share have
been computed by dividing net profit for the year by the weighted
average number of equity shares outstanding for the period. Diluted
earnings per share reflect the potential dilution that could occur if
securities or other contracts to issue equity shares were exercised or
converted during the year. Diluted earnings per equity share have been
computed using the weighted average number of equity shares and
dilutive potential equity shares outstanding during the period except
where the results are anti dilutive.
13. Segment reporting
The Bank has recognized Business segments as primary reporting segment
and Geographical segments as secondary segment in line with RBI
guidelines on compliance with Accounting Standard-17, Segment Reporting
issued by the Institute of Chartered Accountants of India.
Primary Segments : Business segments
a) Treasury Operations : Includes the entire investment portfolio of
the bank.
b) Corporate/Wholesale Banking : Includes all advances to trusts,
partnership firms, companies and statutory bodies which are not
included under Retail Banking
c) Retail Banking : The exposure upto Rs. 5 Crores to individual, HUB
Partnership firm. Trust, Private Ltd. Companies, Public Ltd.
Companies, Co-operative Societies etc. or to a small business is
covered under retail banking. Small business is one where average of
last three years annual turnover (actual for existing and projected for
new entities) is less than Rs. 50 crores.
d) Other banking business operations: Includes all other Banking
operations not covered under Treasury, Wholesale Banking and Retail
banking Segments. Other banking business is the residual category.
Secondary Segments: Geographical segments
Since the Bank is having domestic operations only, no reporting arises
under this segment.
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