We have audited the attached Balance Sheet of Dhampur Sugar Mills
Limited (the Company), as at 31 st March,2011, the Profit and Loss
Account and also the Cash Flow Statement for the 18 months ended on
that date annexed thereto and signed by us, this day under reference to
this report. These financial statements are the responsibility of the
Companys management. Our responsibility is to express an opinion on
these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally
accepted in India. Those Standards require that we plan and perform the
audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made
by the management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
1. As required by the Companies (Auditors Report) Order, 2003, issued
by the Central Government of India in terms of Section 227(4A) of the
Companies Act, 1956, we enclose in the Annexure, a statement on the
matters specified in paragraphs 4 and 5 of the said Order.
2. Further to our comments in para 1 above, we report that:
a) We have obtained all the information and explanations, which to the
best of our knowledge and belief were necessary for the purposes of our
audit;
b) In our opinion, proper books of account as required by law have been
kept by the Company so far as appears from our examination of those
books;
c) The Balance Sheet, the Profit and Loss Account and Cash Flow
Statement dealt with by this report are in agreement with the books of
account;
d) In our opinion, the Balance Sheet, Profit and Loss Account and Cash
Flow Statement dealt with by this report comply with the requirements
of the Accounting Standards referred to in section 211 (3C) of the
Companies Act, 1956;
e) On the basis of written representation received from the directors
as on 31st March,2011 and taken on record by the Board of Directors, we
report that none of the directors is disqualified as on 31.03.2011 from
being appointed as director under Clause (g) of sub-section (1) of
Section 274 of the Companies Act, 1956.
f) Attention is drawn to note III-2 of schedule 15 relating to
accounting for cane purchase liability for the sugar season 2007-08 at
Rs. 110 per quintal instead of State Advised Price of Rs. 125 per
quintal fixed by the Uttar Pradesh State Government as the legal
proceedings are pending in the matter.
g) In our opinion and to the best of our information and according to
the explanations given to us, the aforesaid Balance Sheet, the Profit
and Loss Account and the Cash Flow Statement together with notes
thereon, give the information required by the Companies Act, 1956, in
the manner so required and give a true and fair view in conformity with
accounting principles generally accepted in India:
i) in the case of the Balance Sheet of the state of affairs of the
Company as at 31 st March, 2011;
ii) in the case of Profit and Loss Account of the Profit for the 18
months ended on that date; and
iii) in the case of Cash Flow Statement, of the cash flows for the 18
months ended on that date.
Annexure to the Auditors Report
The Annexure referred to in the Auditors report to the members of
Dhampur Sugar Mills Limited (the Company) for the 18 months ended 31st
March, 2011:
i) (a) The Company is maintaining proper records showing full
particulars including quantitative details and situation of fixed
assets.
(b) The fixed assets have been physically verified by the management at
the end of the period. In our opinion the frequency of verification is
reasonable considering the size of the Company and nature of its
business.
(c) The Company has not disposed off a substantial part of its fixed
assets during the period and the going concern status of the Company is
not affected.
ii) (a) The inventory except stores, has been physically verified
during the period by the management. In our opinion, the frequency of
verification of inventory, except stores is reasonable.
(b) The procedures of physical verification of inventories followed by
the management are reasonable and adequate in relation to the size of
the Company and the nature of its business.
(c) The Company is maintaining proper records of inventory. The
discrepancies noticed on verification between the physical stocks and
the book records were not material.
iii) (a) The Company had granted interest free unsecured loans/advances
to three companies covered in the register maintained under section 301
of the Companies Act, 1956.
- The maximum amount involved during the period is Rs. 26.56 crore.
-The year end balance due is Rs. 24.37 crore.
(b) In our opinion, the other terms and conditions on which interest
free unsecured loans/advances have been granted to a company listed in
the register maintained under section 301 of the Companies Act, 1956
are not, prima facie, prejudicial to the interest of the Company.
(c) The payments of principal amount are regular, wherever stipulated.
(d) There is no overdue amount of loans/advances, more than rupee one
lac, granted to companies, firms or other parties listed in the
register maintained under section 301 of the Companies Act, 1956.
(e) The Company had taken interest free unsecured loans/advances from
four companies covered in the register maintained under section 301 of
the Companies Act, 1956.
- The maximum amount involved during the period is Rs. 7.60 crore.
-The year end balance due is Rs. 0.36 crore.
(f) In our opinion, the other terms and conditions on which
loans/advances have been taken from companies listed in the register
maintained under section 301 of the Companies Act, 1956 are not, prima
facie, prejudicial to the interest of the Company.
(g) The payments of principal amount are regular, wherever stipulated.
iv) In our opinion and according to the information and explanations
given to us, there are adequate internal control systems commensurate
with the size of the Company and the nature of its business with regard
to purchases of inventory, fixed assets and with regard to the sale of
goods and services. During the course of our audit, we have not
observed any continuing failure to correct major weaknesses in internal
controls.
v) (a) According to the information and explanations given to us, we
are of the opinion that the particulars of contract or arrangements
referred to in Section 301 of the Companies Act, 1956 have been entered
into the register maintained under section 301 of the Companies Act,
1956.
(b) In our opinion and according to the information and explanations
given to us, the transactions made in pursuance of contracts or
arrangements exceeding the value of rupees five lac in respect of any
party during the period have been made at prices which are reasonable
having regard to prevailing market prices at the relevant time.
vi) In our opinion and according to the information and explanations
given to us, the Company has complied with the directives issued by the
Reserve Bank of India and the provisions of Section 58A and section
58AA of the Companies Act, 1956 or any other relevant provisions of the
Companies Act, 1956 and the Companies (Acceptance of Deposits) Rules,
1975 with regard to the deposits accepted from public. As informed to
us, no order has been passed by the Company Law Board or National
Company Law Tribunal or Reserve Bank of India or any court or any other
Tribunal.
vii) In our opinion, the Company has an internal audit system
commensurate with the size and nature of its business.
viii) We have been informed that the cost records as have been
prescribed under section 209 (1)(d) of the Companies Act, 1956 have
been made and maintained.
ix) (a) As explained to us, the statutory dues payable by the Company
comprises mainly of Provident Fund, Investor Education Protection Fund,
Employees State Insurance, Income-tax, Sales-tax (VAT), Wealth-tax,
Service-tax, Custom Duty, Excise Duty, Cess, Entry tax, Purchase tax
and other material statutory dues applicable to it. According to the
records of the Company and information and explanations given to us,
the Company has been generally regularly depositing the aforesaid
undisputed statutory dues with the appropriate authorities. There are
no undisputed statutory dues as referred to above as at 31st March,2011
outstanding for a period of more than six months from the date they
become payable.
(b) According to the information and explanations given to us, there
were no dues on account of Income Tax and Wealth Tax which were not
deposited on account of any dispute. However, the particulars of
Service-tax, Sales-tax, Custom Duty, Excise Duty, Entry tax. Stamp duty
and other statutory material dues, which have not been deposited on
account of any dispute, are as referred to in the Details of Contingent
Liabilities in Schedule 15.
x) The Company does not have any accumulated losses at the end of the
financial year. The Company has not incurred any cash losses during the
financial year covered by the audit and in the immediately preceding
financial year.
xi) In our opinion and according to the information and explanations
given to us, there is no default in repayment of dues to any Financial
Institution and Bank during the period under report, as per the terms
of the respective loans.
xii) In our opinion and according to the information and explanations
given to us, the Company has not granted loans and advances on the
basis of security by way of pledge of shares, debentures and other
securities.
xiii) In our opinion, the Company is not a chit fund or a nidhi/ mutual
benefit fund/ society, as such the provisions of paragraph 4(xiii) of
the Companies (Auditors Report) Order, 2003 are not applicable to the
Company.
xiv) In our opinion, the Company is not dealing in or trading in
shares, securities, debentures and other investments, accordingly the
provisions of paragraph 4 (xiv) of the Companies (Auditors Report)
Order, 2003 are not applicable to the Company.
xv) In our opinion, the Company has not given any guarantees for loans
taken by others from banks or financial institutions, as such the
provisions of paragraph 4(xv) of the Companies (Auditors Report)
Order, 2003 are not applicable to the Company.
xvi) The term loans obtained by the Company have been applied for the
purposes for which they were obtained.
xvii) According to the information and explanations given to us and on
an overall examination of the Balance Sheet of the Company, we report
that the no funds raised on short- term basis have been used for
long-term investment during the period.
xviii)The Company has not made any preferential allotment of shares
during the period to parties covered in the register maintained under
section 301 of the Companies Act, 1956.
xix) The Company has not issued any debentures during the period.
xx) The Company has not raised any money during the period by public
issue.
xxi) To the best of our knowledge and belief and according to the
information and explanations given to us, no fraud on or by the Company
was noticed or reported during the course of our audit.
For S. Vaish & Co., For Mittal Gupta & Co.,
(S.P. Agrawal) (B. L Gupta)
Partner Partner
Chartered Accountants Chartered Accountants
Membership No. 07269 Membership No. 073794
FRN 00001C FRN01874C
Place : Kanpur
Dated : 24th May, 2011
|