1. GENERAL:
The financial statements are prepared on historical cost convention and
accrual basis, unless otherwise stated, by following going concern
concept and conform to the statutory provisions, accounting
standards/guidance notes issued by Institute of Chartered Accountants
of India and practices prevailing in the banking industry in India.
2. REVENUE RECOGNITION:
a. Interest on non-performing advances and investments is recognized
as per the norms laid down by Reserve Bank of India.
b. Interest on overdue bills, commission, exchange, brokerage and rent
on lockers are accounted on realization.
c. In case of suit filed accounts, legal and other expenses incurred
are charged to Profit and Loss Account and at the time of recovery of
such expenses the same is accounted as income.
3. FOREIGN EXCHANGE TRANSACTIONS:
a. Income and Expenditure items are recorded at the exchange rates
prevailing on the date of transaction.
b. Monetary items are reported at weekly average rate. Such monetary
items are reported at closing rates as at balance sheet date. Exchange
differences arising on the reporting of such monetary items at rates
prevailing at the year end or on the settlement of monetary items at
rates different from those at which they were initially recorded, are
recognized as income or expense, as the case may be.
c. Forward exchange contracts are initially recorded at exchange rate
prevailing at the time of booking of the contract and reported on the
Balance Sheet date also at original booked rate only. Such forward
contracts are revalued on the basis of FEDAI revaluation rate at the
end of each month and profit or loss on such revaluation is recognized
as income or expense as the case may be. Any profit or loss arising on
cancellation of a forward exchange contract is recognized as income or
expenditure as the case may be.
d. Foreign Letters of Credit and Letters of Guarantee are recorded at
the rates prevailing on the date of entering into such commitment.
Outstanding items are restated at the rate prevailing at the Balance
Sheet date.
e. Derivative contracts undertaken on back-to-back basis or for
hedging our own foreign currency exposure are recorded at the rate
prevailing on the date of the contract and are reported at the closing
rates at the Balance Sheet date. The revenue in respect of these
transactions is recognized for the proportionate period till expiry of
the contract. In respect of contracts done on back to back basis, the
revenue on early termination of the contract is recognized on
termination.
f. The exchange rates used for this purpose are those notified by
FEDAI. 4. INVESTMENTS:
a. The Investment portfolio of the Bank is classified into the
following three categories:
i. Held to Maturity (HTM) ii. Available for Sale (AFS) iii. Held for
Trading (HFT)
Held to Maturity category comprises of securities acquired with the
intention to hold them up to maturity. Held for Trading category
comprises securities acquired with the intention of trading. Available
for Sale- securities are those which are not classified in either of
the above two categories.
b. Investments are classified and shown in Balance Sheet under the
following six heads:
i. Government Securities ii. Other Approved Securities iii. Shares
iv Debentures and Bonds v. Subsidiaries /Joint Ventures and vi.
Others. c. Valuation:
The securities in each classification are valued in accordance with
Reserve Bank of India guidelines on the following basis:- i) Held to
Maturity:
a. Investments classified underthis category are stated at acquisition
cost net of amortization. The excess of acquisition cost over the face
value, if any, is amortized over the remaining period of maturity.
b. Any diminution, other than temporary in nature, in the value of
investments is determined and provided for each investment
individually.
ii) Available for Sale:
a. Investments classified under this category are marked to market on
quarterly basis and valued as per Reserve Bank of India guidelines at
the market rates available on the Balance Sheet date from trades/quotes
on the Stock Exchanges, prices/yields declared by the Fixed Income
Money Market and Derivatives Association of India (FIMMDA). Unquoted
securities are also valued as per the Reserve Bank of India guidelines.
b. The net depreciation under each of the six heads (Para 4b above) is
fully provided for whereas the net appreciation, if any, under any of
the aforesaid heads is ignored. The bookvalue of the individual
securities does not undergo any change after marking to market.
iii) Held for Trading:
a. Investments classified under this category are valued at market
price based on market quotations, prices/yields declared by FIMMDA at
the end of every month.
b. Depreciation is recognized classification wise (see para 4b above)
and appreciation, if any, is ignored.
c. The book value of the individual securities does not undergo any
change after marking to market.
d) Prudential Norms:
The identification of non performing investments and provision made
thereon is as per Reserve Bank of India guidelines. Provision
requirement in respect of non- performing investments is not set off
against the appreciation of other performing investments.
e) Profit / Loss on Sale of Investments:
i. Profit or loss on sale of investments is recognized on the value
dates on the basis of weighted average cost. Premium on redemption of
Debentures/ Bonds is recognized on the date of redemption. ii. Profit
on sale of investments held in Available for Sale and Held for
Trading categories is recognized in the Profit and Loss Account.
iii. Profit on sale of investments in Held to Maturity- category is
first taken to the Profit and Loss Account and an equivalent amount of
profit is appropriated to the Capital Reserve (net of taxes and amount
required to be transferred to Statutory Reserve). iv Loss on sale of
investments in any of the three categories is recognized in Profit and
Loss Account.
f) General
i. Bank is following Settlement Date accounting for recording
purchase and sale of transactions in Government Securities from January
1, 2011. ii. a)Transferof scrips from AFS/HFT category to HTM category
: Transfer is made at the lower of book value or market value. In case
where the market value is higher than the book value at the time of
transfer, the appreciation is ignored and the security is transferred
at book value. In case where the market value is less than the book
value, the provision against depreciation held against this security
(including the additional provision, if any, required based on
valuation done on the date of transfer) is adjusted to reduce the book
value to the market value and the security is transferred at the market
value.
b) In case of transfer of securities from HTM to AFS/ HFT category:
If the security was originally placed under HTM category
- at a discount, it is transferred to AFS/HFT category at the
acquisition price/book value.
- at a premium, it is transferred to AFS/HFT category at the amortized
cost.
Aftertransfer in both of the above cases, these securities are
immediately re-valued and resultant depreciation, if any, is provided.
c) In case of transfer of securities from AFS to HFT category or
vice-versa, the securities are not re-valued on the date of transfer
and the provisions for the accumulated depreciation, if any, is
transferred to the provisions for depreciation against the HFT
securities and vice-versa.
iii. Upfront fee/Incentives on subscription of securities in HTM /AFS /
HFT categories are reduced from the cost of securities. The incentives
received after sale of securities is credited to Profit and Loss
account.
iv. Brokerage, Commission and Stamp Duty paid in connection with the
acquisition of securities are treated as revenue expenditure.
5. a). INTEREST RATE SWAPS: (Hedging)
i. Income on continuing swap transactions is recognized on accrual
basis except the swap designated with an asset or liability that is
carried at market value or lower of cost or market value in the
financial statements. In that case, the swap is marked to market with
the resulting gain or loss recorded as an adjustment to the market
value or designated asset or liability. ii. Gains/ losses on
terminated swap transactions are recognized when the offsetting gain or
loss is recognized on the designated asset or liability. Thus, the gain
or loss on the terminated swap is deferred and recognized over the
shorter of the remaining contractual life of the swap or the remaining
life of the asset/liability b). INTEREST RATE SWAPS (Trading) i.
Trading swaps are marked to market with changes recorded in the Profit
and Loss account; ii. Income and expenses relating to these swaps are
recognized on the settlement date; iii. Fee is recognized as income or
expenses as the case may be;
iv. Gains or losses on the termination of the swaps are recorded
immediately as income or expenses on such termination.
6. ADVANCES
a) Advances are stated in accordance with the Prudential Norms issued
by Reserve Bank of India.
i. Advances are classified into standard, sub-standard, doubtful and
loss assets borrower-wise.
ii. Provisions are made for non performing assets and
iii. General provision is made for standard assets.
b) Advances stated in the Balance Sheet are net of provisions made for:
I. Non performing assets
II. Additional Provision made for Non-performing Assets
c) Partial recoveries in Non Performing Assets are apportioned first
towards charges and interest, thereafter towards principal.
7. FIXED ASSETS
a) Premises and other Fixed Assets are stated at historical cost net of
depreciation.
b) DEPRECIATION
i. Depreciation on Premises and on other Fixed Assets except Computers
and ATMs is provided on written down value method at the rates
specified in Schedule XIV of the Companies Act 1956.
ii. The depreciation on Computers and other Peripherals is provided @
of 33.33 % on straight line method.
iii. Depreciation on ATMs is provided on straight line method based on
the estimated useful life of seven years.
c) AMORTIZATION
i. Premium paid for acquisition of leasehold land for a period less
than 60 years and cost of the buildings constructed thereon is
amortized over the period of lease.
ii. The cost of Software is treated as intangible asset and the same
is amortized over its estimated useful life. 8. EMPLOYEES BENEFITS
a) Short Term Employee Benefits
Short Term Employee Benefits such as short-term compensated absences
are recognized as an expense on an undiscounted basis in the Profit
&Loss Account of the year in which the related service is rendered.
b) Post Employment Benefits
i) Defined Contribution Plans: Defined Contribution Plans such as
Provident / Pension fund are recognized as an expense and charged to
the Profit &Loss Account. ii) Defined Benefit Plans
(a) Gratuity:
The employees Gratuity Fund Scheme is funded by the Bank and managed by
LIC /Bank through a separate scheme. The present value of the Banks
obligations under Gratuity is recognized on the basis of an actuarial
valuation as at the year end and the fair value of the Plan assets is
reduced from the gross obligations to recognize the obligation on a net
basis.
(b) Pension:
The employees Pension Fund is funded by the Bank and is managed by a
separate trust. The present value of the Banks obligations under
Pension is recognized on the basis of an actuarial valuation as at the
year end and the fair value of the Plan assets is reduced from the
gross obligations to recognize the obligation on a net basis
Amortization
The additional liability/expenditure arising consequent upon the
reopening of Pension Option to the employees of the bank during the
year and enhancement in gratuity limit during the year pursuant to
amendment to Payment of Gratuity Act, 1972 is being amortized over a
period of five years beginning with the current financial year 2010-11,
with 1/5th of total amount being charged offto the Profit and Loss
Account every year.
(a) Other Long Term Benefits:
Other Long Term Benefits such as Leave Encashment, Sick Leave,
LFC/LTCavailment/encashment, Employee Incentive Scheme, Ex-gratia to
retirees and Relocation of expenses on exit are recognized on the basis
of actuarial valuation made as at the end of the year.
9. PROVISION FOR TAXATION:
a) Provision for taxes is made on the basis of estimated tax liability.
b) In compliance with AS-22 Accounting for Taxes on Income, issued by
the Institute of Chartered Accountants of India, accounting for
deferred income tax is made after considering tax rates and laws that
have been enacted or substantively enacted as of balance sheet date.
10. IMPAIRMENT OF ASSETS
An assessment is made at each balance sheet date whether there is any
indication that an asset is impaired. If any such indication exists,
an estimate of the recoverable amount is made and impairment loss, if
any is provided for.
11. CONTINGENT LIABILITIES AND PROVISIONS Past events leading to
possible or present obligation is treated as contingent liabilities.
Provision is recognized in the case of present obligation where the
reliable estimate can be made and where there are probable out flow of
resources embodying forgoing of economic benefits to settle the
obligation.
12. NET PROFIT
The Net Profit disclosed in the Profit and Loss Account is after- fa)
Provision for depreciation on Investments.
(b) Provision for Taxation.
(c) Provision on loan losses as per prudential guidelines issued by
Reserve Bank of India
(d) Provision for non-performing investments as per prudential
guidelines issued by Reserve Bank of India.
(e) Other usual and necessary provisions.
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